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y <br /> How active are these records ? Who uses these records ? <br /> ❑ Active (accessed frequently ; weekly or immediately) Not used - no administrative <br /> ❑ Semi -active (accessed periodically ; monthly or less often ) value <br /> ® Inactive (no need to retain in the active office area ) <br /> Place an "X" in the proper column (If the answer is "yes " , explain on the below.) YES NO <br /> 1 . Is this Department the official record holder? ® ❑ <br /> 2. Are there copies of this record series or major portion of it in this Department? ❑ z <br /> 3. Are there copies of this record series or major portion of it in another Department? Li <br /> 4. Does this record series contain information exempt from public access? ❑ <br /> 5. Is there any legal requirement affecting disposal of this record series ? ❑ <br /> 6. Does this record series contain information subject to regulatory requirements ? ❑ <br /> 7. Does this record series contain information subject to legal requirements? ❑ <br /> Be Does this record series contain information used in the subject to audits? ❑ <br /> 9 . Is this record series needed because of archival or historic interest? ❑ <br /> 10. Are these vital records ? ❑ <br /> Responses to Questions and Additional Comments <br /> longor used by Staff Re ratiVe value <br /> Retention Recommended Retentio <br /> Inventoried By Date Reviewed By Date <br />