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cRT � r � eA� i « � gas I J . K . BARTON , CLERK guidelines ) , as appropriate . This information when requested must be provided within thirty ( 30 ) calendar days of such request . The Grantee may also be required to submit a cost allocation plan to the Department in support of its multipliers ( overhead , indirect , general administrative costs , and fringe benefits ) . All bills for amounts due under this Project Agreement shall be submitted in detail sufficient for a proper pre - audit and post- audit thereof. State guidelines for allowable costs can be found in the State of Florida Department of Financial Services ' Reference Guide for State Expenditures at http : //www . fidfs . com /aadir/reference % 5Fguide , allowable costs for Federal Programs can be found under 48 CFR Part 31 and Appendix E of 45 CFR Part 74 , at http : //www . access . gpo . gov/ nara/cfr/cfr-table - search . htmI and OMB Circulars A-87 ( 2 C . F . R . , Part 225 ) , A- 122 ( 2 C . F . R . , Part 230 ) , A-21 ( 2 C . F . R . , Part 220 ) ; and administrative requirements can be found in OMB Circulars A- 102 and A- 110 ( 2 C . F . R . , Part 215 ) at http : //www . whitehouse . gov/omb/circulars/ index . htmI # numerical . E . The Department ' s Grant Manager shall , within sixty ( 60 ) days after receipt of a complete payment request , review the submitted documentation and Project work accomplished to date , and , if complete pursuant to requirements of this Project Agreement , approve the request for payment . F . The Department shall reimburse the Grantee up to ninety ( 90 ) percent of the total amount of funding under this Project Agreement . Final payment of the remaining ten ( 10 ) percent will be retained until the Project has been completed and approved by the Department . Upon completion of the Project and prior to release of the final payment , the Grantee shall submit all documentation described in the Recreational Trails Program Project Completion Documentation Form OGT- 13 , included in the Program Completion Packet received by the Grantee . 11 The Department and the Grantee fully understand and agree that there shall be no reimbursement of funds by the Department for any obligation or expenditure made prior to the execution of this Project Agreement with the exception of $ 37275 for planning , permitting , or design performed on or after July 22 , 2009 . 12 . The Grantee shall adhere to the State of Florida Department of Environmental Protection , Office of Greenways and Trails ' Accountability Procedures , incorporated into this Project Agreement by reference as if fully set forth herein . The Accountability Procedures establish uniform guidelines and procedures to be utilized by the Department and the Grantee in accounting for grant funds disbursed under the Program and sets forth principles for determining eligible costs , supporting documentation and minimum reporting requirements . Expenses , representing the grant amount and the required match , shall be reported to the Department and summarized on certification forms referenced in Chapter 62S -2 , F . A . C . The Grantee shall maintain books , records and documents directly pertinent to performance under this Project Agreement in accordance with generally accepted accounting principles consistently applied . The Department , the state , or their DEP Project Agreement No . T2925 , Page 5 of 13