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C. The COUNTY'S matchingparticipationis in theforrn of X:• Funds equal'to:.25% of the project costs•plus.the remaining portion of the accepted bid amount exceeding the DEPARTMENT'S participation. D. Payment shall be made only after receipt and approval`of goods and services unless advance payments are authorized by the DEPARTMENT'S Comptroller under Section 334:044'(29); . Florida Statutes: E. The COUNTY will only be reimbursed for direct costs .(this excludes general and admihistrative'overhead). All costscharged;to`the PROJECT shall be supported by properly executed payrolls, time records, invoices; contracts or voucheratvidencingin proper detail the nature and: propriety of the charges.« Bills-for:fees or other compensation forservices or expenses shail'be submitted in detail sufficient -for a proper pre -audit and post -audit thereof. Bills for- travel expenses,specificallyauthorized by this Agreement-shallbe submitted and paid in 'accordance with Section' 112.061, Florida Statues. F. The DEPARTMENT shall have the right to retain out of any payment due the COUNTY under this `Agreement.an. amountsufficienttosatisfy:any amount due'andowing to the DEPARTMENT by the COUNTY on anyother Agreement between the COUNTY and the DEPARTMENT. G. The COUNTY must submit''the finalinvoice to. the DEPARTMENT within 180 days after 'the final acceptance of the project: 'Invoice's submittedafter the 180 -day time period will not be paid H. Pursuant to Section 287.0582, the DEPARTMENT'S obligation to pay under this Agreement is contingent upon an annual appropriation by the Florida Legislature. I. The COUNTY'inproviding goods andservicesto the DEPARTMENT should be aware of the following time frames. Upon receipt, the DEPARTMENT has five (5)°working days to inspect and°approve th'e good and services, unless the Agreement specifies otherwise. The DEPARTMENT has 20 days deliver a request for payment (voucher) to the Department of Financial 'Services. The 20 days are measured front the latterof the date the invoice is received or the goods or services are received, inspected and approved. If payment is not available within 40 days a separate interest penalty " at' a rate as established pursuant to Section'215.422 (3)(b).,;Florida Statutes; will be'due 'and Payable, in addition to the invoice amount, to the COUNTY. Interest penalties of Tess than one (1)°dollarwill not be enforced unless the COUNTY requests payment. Invoices which have to be returned to the COUNTY because of COUNTY preparation errors will result in a delay in'the payment The ;invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT: J. A Vendor Ombudsman hat been established Within' the Department of Financial Services. The duties of this individual include acting as an advocate'fbr contractors/vendors who' may be experiencing problems rn obtaining timely payrnents(s): from' a state agency.. The Vendor Ombudsman may be contactedat (850) 410=9724 or by callingthe Department of Financial Service's Hotline; 1-800-848-3792. K. Records of costs incurred under terms -of-this-Agreement shall, be :'maintained and made available upon request to the DEPARTMENT at:all, times during the,period of this Agreement and for five years after final payment is made. Copies of these documents and 3 OF 9