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IBJ <br />ATTORNEY COLLINS INFORMED THE BOARD THAT HE HAS BEEN WORK- <br />ING ON A NEW RESOLUTION DECLARING THE CLERK A BUDGET OFFICER, WHICH <br />THE CLERK AND THE FINANCE OFFICER ARE GOING TO REVIEW AND MAKE SOME <br />RECOMMENDATIONS, BUT IN THE INTERIM THE FINANCE OFFICER WISHES TO SET <br />UP SEPARATE ACCOUNTS FOR THE FUNCTION OF THE CLERK OF THE COURT AND <br />THE FUNCTIONS OF THE CLERK TO THE BOARD. THE ATTORNEY STATED THAT HE <br />HAS DISCUSSED THIS WITH THE AUDITOR WHO DID NOT SEE ANY DISADVANTAGES <br />TO SEPARATE ACCOUNTS AND WHO POINTED OUT THE ADVANTAGE OF BEING READI- <br />LY ABLE TO TRACE THE CASH FLOW THROUGH THE ACCOUNTS. <br />COMMISSIONER Loy SUGGESTED JUST HAVING A COUPLE OF BANKS <br />ACCOUNTS TO SEPARATE THESE FUNDS INSTEAD OF SETTING UP A WHOLE <br />SEPARATE ACCOUNT. <br />FINANCE OFFICER JACKSON STATED THAT A CLEAR BREAKING POINT <br />BETWEEN THE CLERK'S AND THE BOARD'S AFFAIRS IS NEEDED IN ORDER TO <br />PROVIDE A BETTER AUDIT TRAIL. HE POINTED OUT THAT TO SPLIT THE AC- <br />COUNTS AND HAVE A SEPARATE SET OF BOOKS WILL REQUIRE CERTAIN ACCOUNT- <br />ING ADJUSTMENTS, THOUGH THE PRINT-OUTS AND ACCOUNT NUMBERS WILL BE <br />THE SAME., AND THE LONGER WE GET INTO THE FISCAL YEAR, THE MORE COM- <br />PLICATED THE ADJUSTMENT WILL BE. HE THEREFORE WOULD APPRECIATE GET- <br />TING CLEARANCE TO MAKE THIS SPLIT NOW AND INITIATE A SEPARATE SET OF <br />BOOKS FOR THE CLERK WITH HER BANK ACCOUNT. <br />CHAIRMAN WODTKE DISCUSSED WHETHER BUDGET TRANSFERS FOR THE <br />CLERK WOULD STILL COME BEFORE THE BOARD WHEN THERE IS A SEPARATE <br />OF BOOKS, AS HE FELT IT WOULD BE A DISADVANTAGE TO THE BOARD IF THE <br />CLERK CAN MOVE MONEY WITHIN HER DEPARTMENT WITHOUT THE BOARD HAVING <br />KNOWLEDGE OF IT. <br />COMMISSIONER SIEBERT NOTED THAT THE CLERK APPARENTLY WANTS <br />THE ADVANTAGES OF BEING A FEE OFFICER WITH THE ADDITIONAL ADVANTAGE <br />.OF BEING A BUDGET OFFICER. HE POINTED OUT THAT WHEN YOU BECOME A <br />BUDGET OFFICER, YOU ARE SUBJECT TO THE CONTROL OF THE BOARD. <br />FINANCE.OFFICER .JACKSON FELT THE CLERK IS AGREEABLE TO THE <br />BUDGETARY CONTROL ESTABLISHED BY THE BOARD. <br />COMMISSIONER LOY FELT THAT YOU CAN'T KEEP 'JUMPING BACK AND <br />FORTH FROM ONE SYSTEM TO ANOTHER. <br />FINANCE OFFICER .JACKSON REITERATED THAT A SEPARATE SET OF <br />BOOKS IS NECESSARY TO GET A BETTER ACCOUNTING, BUT AGREED THAT THERE <br />71. <br />Boca 31 <br />11 <br />