10/18/1978 - Laserfiche WebLink

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i `II COUNTY ADMINISTRATOR: , The County Administrator will be responsible for the proper disposition of si property for which a Departmental Custodian may have no further use. With the j assistance of the Property Control Clerk he will insure that all items are disposed t of in accordance with the applicable Florida Statutes. INSTRUCTIONS FOR THE USE OF THE NEW PINK PROPERTY RECORD SHEETS: The new pink inventory record sheet is divided into three sections as follows: (1) Property Record Information Section (2) Acquisition Section ° (3) Custodial Change Section PROPERTY RECORD INFOKMATION SECTION: The information contained in this section of the pink property record sheet has been preprinted and should be checked by the custodian for its accuracy. If i an error exists please circle it and write the correction beside it. If no + o information appears beside a particular category it means that it was not available to the finance office when the pink property record sheet was prepared. If the i Custodian knows the information that is missing, please write it in and give the :. pink record to the Property Control Clerk. The Property Control Clerk will make the change to the master record and issue a new property record sheet to the custodian. ACQUISITION SECTION: !' The explanation and instructions for the use of the acquisition section are the same as the Property Record information Section which appears above. CUSTODIAL CHANGE SECTION: This section of the property record information sheet should be used by the custodian to effect all changes to his property records. For example, if a custodian wishes to transfer an item of property to a new custodian he should follow these procedures: (1) In the block to the far right entitled Class of Change, circle the appropriate letter. In this case it would be the letter C. (2) Fill in the date of transfer, to whom the item was transferred and give a short explanation of why the item is being transferred. All this can be • -done In the spaces provided in the Custodial Change Section. g (3) •Have the person to whom the item Is transferred initial the RECEIVING 'CUSTODIAN BLOCK. (4) Submit the pink property. record Information sheet to the Property Control Clerk. The Property Control Clerk will change the master file and initial • the pink record sheet and return it to the custodian. The pink property record sheet should be retained by the•custodian as hos receipt. ' These basic procedures should be followed when making any custodial change. If there are any questions not covered in these instructions the Property Control Clerk, A1'Webber, will answer your questions. L, Bwa 37 PAGE