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`r <br />8 <br />%i':�ww r��st,"�► BOARD OF COUNTY COMMISSIONERS i <br />.lam{ <br />Iltl I. �.I �'•�1 �•I I: �' � � t`Ii h� <br />•T T� � � • , •T• �. �� �� •T� �i <br />✓ �. J �'i J J « .. <br />P.O. BOX 1028 i <br />VERO BEACH r FLORIDA 32980 <br />. October 2, 1978 <br />FROM: Indian River County Finance Office <br />TO: <br />SUBJECT: REVISED INVENTORY PROCEDURES - CUSTODIAL REPONSIBILITIES INVOLVING { <br />ACCOUNTABILITY OF ALL TANGIBLE PERSONAL PROPERTY OWNED BY THE COUNTY <br />AND IN THE CUSTODIAL CARE OF AN INTERGOVERMENTAL UNIT. 3 <br />PURPOSE:' 1 <br />The rules of the Auditor General, chapter 10.400, direct that one inventory ? <br />record shall be made for each piece or group of property which shall be filed by <br />C i location or by custodian. <br />To satisfy this requirement, each custodian of County property will receive <br />with this instruction a separate pink inventory record sheet for each item of <br />property presently in his or her custodial care. <br />BACKGROUND: <br />The.finance office has been traditionally charged with the responsibility of <br />keeping a recorded up-to-date inventory of all County owned property. In order <br />to keep our inventory records as up-to-date and as accurate as possible requires <br />the cooperation of -Al I County. departments. ,•.�._,_, ' <br />RESPONSIBILITIES: " <br />;. The three individuals who are responsible for maintaining the Inventory file are <br />the Property Control Clerk, the Departmental Custodian and the County Administrator. <br />The extent of their individual responsibilities are outlined_ separately as follows: <br />PROPERTY CONTROL CLERK: <br />The Property Control Clerk is charged with the responsibility of maintaining <br />and updating the master inventory file of all land, buildings, and equipment owned <br />by the County. He will also insure that an annual physical inventory is conducted <br />In accordance with the rules set forth by the Auditor General. The Property Control <br />Clerk, with the approval of the Departmental Custodians and the County Administrator <br />will establish procedures for the control of fixed assets. He will coordinate the. <br />disposition of property with the County Administrator and the Departmental Custodian. <br />DEPARTMENTAL CUSTODIAN: <br />A Departmental Custodian, or an appointed member of his. staff, will keep on <br />file the pink inventory record sheets which accompany this instruction. These <br />record sheets should be used by the custodian in reporting to the Rroperty Control <br />{ Clerk, any changes in the fixed assets assigned to his care. The procedures to be <br />followed in using these inventory cards are outlined further along in this instruct:';. <br />OCT 18 1978 VOK 37 PAGE <br />