11/03/2009 (2) - Laserfiche WebLink

Home Browse Search

14.D. 2. LETTER OF INTENT Commissioner O'Bryan expressed confidence that the Sector 3 Beach Renourishment Project would be constructed this year, and felt that the upland sand suppliers would now have to spend significant amounts of money to begin processing and stockpiling the required sand, so the project can commence right after the County receives its permit from the Florida Department of Environmental Protection (FDEP). Since Ranger Construction Industries, Inc. (the contractor approved by the Board for the project), has no formal written commitment from the Commission, he wondered if the Board could issue some type of Letter of Intent to Ranger that codifies the Contract Award in writing, contingent upon approval of the permit modification to use the upland sand source. Commissioner O'Bryan noted that Ranger Construction could take the proposed Letter of Intent to their bank or lender. Attorney Collins saw no problem with issuing a Letter of Intent, provided the language parallels that already in the bid documents, that the County would enter into a contract within five (5) days after the FDEP issues the permit. Bob Schafer, Vice President of Ranger Construction, affirmed that the bid documents were written such that had the offshore contractor been chosen, the County would have already had to write them a contract, even though the permit was not yet in hand. He asked Attorney Collins to review the language in the bid documents to see if a contract, pending permit approval, could be written to Ranger at this point. Administrator Baird suggested that Attorney Collins research this matter, and bring it back before the Board at the November 10, 2009 County Commission meeting. A brief discussion ensued during which staff and Commissioners considered whether to have Attorney Collins draft the Letter of Intent now, or to bring it back for Board approval next week. 46 November 3, 2009