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ti <br />COMMISSIONER SIEBERT STATED THAT ON PAGE 7, (4) (B) AFTER BID <br />OPENING, HE INTERPRETS IT TO SAY THAT A BID CAN BE WITHDRAWN WITHOUT <br />PENALTY BEFORE 45 DAYS. <br />COMMISSIONER LOY FELT THIS STATED THAT YOU MUST STAY, WITH YOUR <br />BID FOR 45 DAYS, AND ATTORNEY COLLINS ALSO FELT IT SAYS THE BIDS MADE <br />MUST BE IN EFFECT AND HOLD FOR 45 DAYS. <br />COMMISSIONER Loy SUGGESTED THAT THIS BE REWORDED TO -STATE THAT <br />"WITHDRAWING WITHOUT PENALTY WILL NOT BE PERMITTED FOR 45 DAYS FOLLOWING <br />THE BID OPENING," AND THE BOARD AGREED THIS WAS BETTER. <br />CHAIRMAN WODTKE NOTED THAT IN (5) ON PAGE 7 IT IS NOT PERMITTED <br />TO PASS OVER A LOW BID MEETING SPECIFICATIONS IN FAVOR OF A HIGHER BID <br />WHICH EXCEEDS SPECIFICATIONS. HE COMMENTED THAT WE HAD AN INSTANCE <br />SEVERAL WEEKS AGO WHERE THIS HAPPENED, AND HE FELT IT DEPENDS ON HOW THE <br />SPECIFICATIONS ARE WRITTEN. <br />MR. FLYNN AGREED THAT SPECIFICATIONS MUST BE WRITTEN SO YOU <br />DON'T HAVE A LOOPHOLE AND SO THAT YOU GIVE ALL BIDDERS AN EQUAL SHOT. <br />DISCUSSION FOLLOWED ON SPLITTING OF BIDS, AND MR. FLYNN STATED <br />THAT THIS IS COVERED. HE THEN EXPLAINED "BLANKET PURCHASE ORDERS" AND <br />NOTED THAT HE WILL ARRANGE TO HAVE THESE WITH CERTAIN COMPANIES SO THAT <br />PERSONNEL WHO HAVE APPROVED REQUISITIONS CAN UTILIZE THEM, <br />CHAIRMAN WODTKE REFERRED TO PAGE 9 AND INQUIRED ABOUT THE BID <br />COMMITTEE. <br />MR. FLYNN STATED THAT A BID COMMITTEE IS APPOINTED BY THE BOARD <br />AND SHOULD CONSIST OF AT LEAST THREE PEOPLE. THE BIDS ARE OPENED <br />PUBLICLY, AND THE PRICES ARE TABULATED AND RECORDED. THIS GIVES TIME <br />TO MAKE EVALUATIONS AND DO THE HOMEWORK AND PAPERWORK FOR THE BOARD. HE <br />FELT THIS IS A GOOD SYSTEM, WHICH SAVES BOTH TIME AND POSSIBLE EMBARRASS- <br />MENT. HE POINTED OUT THAT ONLY THE BOARD CAN MAKE THE AWARD. THE <br />PURCHASING AGENT IS NOT ON THE BID COMMITTEE; HE IS AN ADVISOR; AND THE <br />COMMITTEE CAN BE ANYONE THE BOARD WISHES TO APPOINT. <br />ASSISTANT ADMINISTRATOR NELSON FELT THAT A BID COMMITTEE IS <br />JUST ABOUT THE SAME AS THE PRESENT SYSTEM OF GIVING THE BIDS TO THE <br />ADMINISTRATOR AND HIS STAFF. HE NOTED THAT THEY RUN OUT AND TRY TO <br />FEB 211979 <br />68 <br />BOOK 39 PAGE149 <br />