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I <br />�Y L <br />IN FURTHER DISCUSSION, IT WAS AGREED THAT IT IS UNDERSTOOD THAT <br />THE ENCUMBRANCE SYSTEM CANNOT BE IMPLEMENTED UNTIL THE NEW EQUIPMENT <br />ARRIVES. <br />CHAIRMAN WODTKE ASKED WHO IS A RESPONSIBLE VENDOR, AND MR. <br />FLYNN STATED THAT IT IS ONE WITH A BUSINESS LICENSE IN GOOD STANDING. <br />HE FURTHER NOTED THAT HE GETS LISTS FROM THE STATE THAT KEEP HIM AWARE <br />OF FIRMS HE SHOULD NOT DO BUSINESS WITH. <br />COMMISSIONER SIEBERT NOTED THAT ON PAGE 11, 3E STATES THAT ALL <br />INCREASES ON A CHANGE ORDER REQUIRE THE APPROVAL OF THE ORIGINATOR. <br />MR. FLYNN EXPLAINED THAT THIS IS BECAUSE IT AFFECTS THE ORIGI- <br />NATOR °S BUDGET. <br />COMMISSIONER SIEBERT THEN DISCUSSED EMERGENCY PURCHASE ON <br />PAGE 12, AND ASKED IF MR. FLYNN DIDN'T FEEL THAT AN EMERGENCY PURCHASE <br />SHOULD BE APPROVED BY THE ADMINISTRATOR. <br />MR. FLYNN NOTED THAT IN CASE THE ADMINISTRATOR IS NOT AT THE <br />COURTHOUSE, HE WILL CALL HIM TO GET APPROVAL. <br />THE CHAIRMAN ASKED WHAT DOLLAR -LIMIT THERE IS ON AN EMERGENCY <br />PURCHASE, AND MR. FLYNN STATED THAT THERE IS NONE, BUT HE IS PROTECTED <br />BECAUSE THE COUNTY ADMINISTRATOR MUST APPROVE IT. <br />COMMISSIONER SIEBERT FELT EMERGENCY PURCHASES SHOULD BE APPROVED <br />BY THE ADMINISTRATOR, OR HIS DESIGNATE, DURING NORMAL WORKING HOURS. <br />COMMISSIONER SIEBERT BROUGHT UP (1) AT THE TOP OF PAGE 14 WHICH <br />STATES THAT ALL REQUISITIONS MUST BE FOR ITEMS INCLUDED IN THE CURRENT <br />BUDGET AND ANY EXCEPTIONS MUST BE APPROVED BY THE ADMINISTRATOR. HE FELT <br />ANY EXCEPTIONS WOULD HAVE TO COME BACK TO THE BOARD. <br />MR. FLYNN FELT THIS WOULD REQUIRE A CHANGE ORDER OR BUDGET <br />AN;ENDMENT,AND THE CHAIRMAN POINTED OUT THAT THE ADMINISTRATOR WILL NOT <br />APPROVE A BUDGET AMENDMENT WITHOUT COMING TO THE BOARD, <br />CHAIRMAN WODTKE INQUIRED ABOUT PROCEDURES, AND ASKED IF SOMEONE, <br />FOR INSTANCE, NEEDS PENS OR PENCILS, HOW THEY GO ABOUT GETTING THEM. <br />MR. FLYNN EXPLAINED THAT THEY WOULD MAKE UP A REQUISITION AND <br />SUBMIT IT TO PURCHASING. HE NOTED THAT THEY EVENTUALLY WILL HAVE OFFICE <br />SUPPLIES IN STOCK, ONCE THEY GET A WAREHOUSE. HE CONTINUED THAT WE COULD <br />71 <br />Boal 39 152 <br />