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YM CHASING GUIDELINES (Continued) (2) Upon receipt of a completed and approved requisition for materials. supplies or equipment, costing $2,500.00 or more the Purchasing Agent will: a Within 48 hours after mailing bid proposals, notify. • all vendors within the county area and all other known qualified vendors of the bid. Notification will be given by use of bidders lists, legal advertisements, posting notices in public places. etc. • (b) Furnish bid specifications on request, provided that if a deposit on the specifications is required, the deposit must be paid before the specifications are furnished. e • (c) A bid committee (appointed by the Board of Countv Commissioners) shall open and record, at a public meeting, all bids received at a time and place specified. This meeting will be recorded. Those attending this meeting will so be indicated in the minutes. (d) The bid committee shall read aloud the bid name, number, the•bidders name and the amount of the bid. . These amounts shall'be recorded on a bid tabulation sheet and shall then become an official record. Bid tabulation sheets (MM -5(2-79)) shall be furnished to any interested -bidder. (e) Tine bid committee shall then adjourn the meeting. :(f) The bid committee shall then research and analyze ,., each bid to insure that all bidders have met specifications. O (g) in the event a bidder did not meet specifications, It is the responsibility of the bid committee to list each instance where specifications have not been met and the reasons why. (h) The bid committee shall prepare their recommendations for the Board of County Commissioners at the next •,ti scheduled meeting for action. These recommendations shall be kept confidential until.presentation to the Board because only the Board of County Commissioners Las the authority to award or dismiss bids. Approved 2/21/79 800K 39 PAGE 2, MAR 71679