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M • Page 14 PURCHASING GUIDELINES (Continued) (1) All requisitions must be for items included in the Current budget. Exceptions or substitutions must be approved by the County Administrator. (2) Rush or emergency orders are costly. The departments should anticipate requirements and submit requisitions, allowing ample time for Purchasing to complete action to secure the item needed in the time required. when requirements have been improperly stated, a change order should be requested. If the difference is large, additional requisitions must be submitted. a 1b. Form Used: The requisition form (MM -1(2-79)) is used under the provisions of this section. This is a four-part form used by all departments for requisitioning materials, supplies, equipment rentals and some services. le. Preparation -of the Form: The requisition form will be prepared in accordance with the following instructions: (1) The individual requester shall.comalete blocks #1, #4 and #7 on the top part of the requisition form. The individual requester shall complete the suggested vendor (if known) and the bottom part of the requisition, (omitting the price). (2) After the above is completed, the requisition is forwarded to the deaartment head for approval, then to the Purchasing Agent for pricing and recommended vendor selection. The requisition is then forwarded to the Senior Accounting Clerk who shall assign the Correct accounting cost code and shall certify that funds are available within the requesting department's budget. a The requisition is then forwarded to -the County Administrator Administrator for final approval and for the type of purchase action to be applied, i.e., "direct purchase"."bid", etc. The requisition is then forwarded to the Purchasing Department for action. in the event funds are not available or the requisition is disapproved. the Coimty Administrator shall take such action as he deems necessary for the best interest -of the county. Approved 2/21/79 MAR 71979 aooK 39 PAGE242 � .