4/23/1980 - Laserfiche WebLink

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COMMISSIONER Loy SUGGESTED AUTHORIZING THE CHAIRMAN TO SIGN A CONTRACT WITH THE .JOINT VENTURE OF O'HAIRE, PETERKIN & MORAN, CHARTERED, AND DELOITTE, HASKINS & SELLS. THE BOARD THEN REVIEWED THE MEMO OUTLINING THE NEGOTIATIONS AND DISCUSSED THE DIFFERENCES IN THE HOURS EACH FIRM PLANNED TO SPEND DOING THE AUDIT. COMMISSIONER LOY REPORTED THAT BOTH FIRMS WERE EXTREMELY COMPLIMENTARY IN THE ASSISTANCE THEY HAD RECEIVED FROM FINANCE OFFICER BARTON AND HIS STAFF; AND A TOUR WAS ARRANGED BY THE FINANCE OFFICER IN ORDER TO SEE THE SYSTEMS WITH WHICH THE FIRMS WOULD BE WORKING. COMMISSIONER WODTKE ASKED IF THE FIRMS WOULD ALSO ADDRESS THOSE ITEMS THAT MIGHT NOT BE IN COMPLIANCE, AS WELL AS THE DOLLARS AND CENTS. FINANCE OFFICER BARTON ASSURED HIM THAT THE STATE REQUIRES THE ACCOUNTING FIRMS TO RENDER A MANAGEMENT LETTER, WHICH IS EQUIVALENT TO WHAT THE AUDITOR GENERAL HAS INCORPORATED INTO HIS REPORT. HE CONTINUED THAT THE BOARD AS WELL AS THE CONSTITUTIONAL OFFICERS WILL HAVE AN OPPORTUNITY TO ANSWER IN 20 DAYS, AND THEIR RESPONSES MUST BE INCLUDED IN THE AUDIT REPORT TO THE AUDITOR GENERAL. COMMISSIONER WODTKE ASKED WHAT PROCEDURE WOULD BE FOLLOWED IF THE AUDIT IS DONE AND THE AUDITOR GENERAL REQUESTS ADDITIONAL INFORMATION. ATTORNEY COLLINS ADDED THAT THERE MIGHT BE AN EXTRA COST IF THE STATE ASKS FOR SOMETHING THAT IS NOT WITHIN THE SCOPE OF WORK CONTRACT. THE ATTORNEY THEN REFERRED TO THE ARTICLE REGARDING WORK PAPERS WHICH WOULD BE AVAILABLE FOR THREE YEARS, AND WONDERED WHAT HAPPENED TO THE WORK PAPERS AFTER THAT TIME. AT ANDREW WILLIAMS, OF O'HAIRE, PETERKIN & MORAN, APPROACHED THE BOARD AND ADVISED THEY ARE KEPT FOR THREE YEARS FROM THE ISSUE DATE OF OPINION AND ARE THEN THROWN AWAY. ATTORNEY COLLINS STATED THE COUNTY MAY WANT A PROVISION IN THE CONTRACT THAT THE WORK PAPERS ARE TURNED OVER TO THE COUNTY. 13 Book 43 PASE "7,-