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FACSIM.iu SIGNATURE FOR BILLS UP TO $3,000 - RESOLUTION 80-94 <br />THE BOARD REVIEWED THE FOLLOWING MEMO FROM THE FINANCE <br />OFFICE IN REGARD TO THE ACCOUNTS PAYABLE PROCEDURE RECOMMENDED BY THEM. <br />September 23, 1980 <br />MEMO TO: BOARD OF COUNTY COMMISSIONERS <br />FROM: FINANCE OFFICE <br />IN RE: Accounts Payable Procedure <br />We request the Board of County Commissioners adopt a <br />policy allowing the Finance Department to routinely pay <br />bills for goods and services in amounts of three thousand <br />dollars ($3,000.00) or less by using a facsimile device for <br />signatures. This would be assuming that backup documentation <br />is in order. <br />Procedure would be as follows: <br />1. Checks for any purpose which exceed $3,000.00 <br />would require one live signature in addition to <br />the two facsimile signatures. <br />2. Checks in amounts of $3,000.00'or less would be <br />signed with the facsimile device only. <br />In order for this to happen, the backup would <br />consist of: <br />A. Invoice from Vendor <br />B. Copy of Signed Purchase Order <br />C. Copy of Signed Delivery Receipt <br />Also, the Board of Commissioners would be furnished with a check <br />register showing all checks issued, including the vendor name and <br />check amount. A detail list of what accounts were charged is also <br />available. <br />Advantages of this handling: <br />A. Help to smooth workload of computer and accounts <br />payable clerk in that accounts payable check would <br />be issued more often than bi-weekly. <br />B. Paying bills more timely would reduce the number of <br />handwritten checks now processed. <br />C. Reduce the amount of time Commissioners have to spend <br />reviewing and signing routine accounts payable obligations. <br />ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER <br />WODTKE, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION 80-94 SETTING FORTH <br />THE ACCOUNTS PAYABLE PROCEDURES AS OUTLINED IN THE MEMO FROM THE <br />FINANCE OFFICER DATED SEPTEMBER 23, 1980, <br />75 Roar 44 Face 655:5 <br />SEP 2 41990 <br />