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JAN 2 8 198 728 <br />COMMISSIONER BIRD REQUESTED A 60 SECOND SUMMARY OF WHAT <br />THE STATE BID PROCEDURE MEANS, <br />FINANCE DIRECTOR BARTON EXPLAINED THAT THE STATE INVITES <br />PRICES FROM ALL DIFFERENT MANUFACTURERS AND VENDORS ON EVERY KIND <br />OF THING YOU CAN THINK OF, AND THIS IS THE PRICE THAT THEY WILL <br />FURNISH THOSE MATERIALS TO YOU FOR THE UPCOMING YEAR WITH NO PRICE <br />INCREASE. <br />THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON <br />AND CARRIED 4-0, COMMISSIONER WODTKE BEING ABSENT FROM THE MEETING. <br />LEGAL FILING STORAGE SYSTEM FOR THE CLERK OF COURT <br />THE BOARD REVIEWED THE FOLLOWING LETTER FROM CLERK FREDA <br />WRIGHT: <br />January 20, 1981 <br />Air. Patrick B. Lyons, Chairman <br />Board of County Commissioners <br />Indian River County Courthouse <br />Vero Beach, Fla. 32960 <br />Dear Mr. Lyons: <br />As you are well aware, the entire Clerk's Department <br />is in a state of transition, and in the process of determining <br />how to rearrange offices and relocate personnel, the following <br />fact, which will necessitate a drastic change in our present <br />filing.storage system, has come to light. <br />1. The space provided for the Court Departments is not adequate <br />to house both personnel and files due to several reasons. <br />a. The need to bring the legal files up from the basement <br />because the way they are stored presently is both <br />illegal according to State Statutes for the storing <br />of legal files and against the local fire code. <br />b. The continuing normal gain of case files in all de- <br />partments, and the increase in this gain due to County <br />growth and increasing population. <br />C. The fact that when some of these departments are moved to <br />their new quarters in the Courthouse, they will not have <br />room even sufficient to store the files they presently <br />have, much less allow for future growth. <br />For the above reasons, I have had a space analysis done <br />by Mr. Hargreaves of Lundia, Myers Industries, and in the attached <br />detailed report, I believe lie has provided us with a workable <br />solution. <br />Yours sincerely, <br />FREDA WRIGHT, CLERK <br />By o% LL,411.._ <br />042 <br />