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ADMINISTRATOR NELSON COMMENTED THAT THE CLERKS OFFICE <br />STARTED OUT USING FOUR DRAWER FILING CABINETS, AND HE BELIEVED THAT <br />WE HAVE RETAINED EVERYTHING THAT HAS EVER COME INTO THE CLERK'S <br />OFFICE SINCE ITS INCEPTION, HE NOTED THAT EVEN THOUGH THE CLERK <br />HAS INSTITUTED A MICROFILMING PROCESS, SHE STILL HAS TO MAINTAIN <br />RECORDS AND NEEDS THE STORAGE SPACE. <br />CLERK FREDA RIGHT CONFIRMED THAT SHE NEVER HAS HAD ADE- <br />QUATE FILING SPACE, AND FINANCE DIRECTOR BARTON NOTED THAT THE FILES <br />REFERRED TO ARE THE CIRCUIT COURT FILES - CASE LOADS THAT HAVE BEEN <br />THROUGH THE COURT SYSTEM IN THE PAST. THESE ARE NOT ACCOUNTING <br />RECORDS, <br />COMMISSIONER SCURLOCK NOTED THAT THERE IS A PROVISION <br />WHERE YOU CAN APPLY TO THE STATE ARCHIVES FOR ELIMINATION OF SOME RECORDS <br />AND HE ASKED IF THE CLERK IS PURSUING THAT AVENUE. MRS, WRIGHT <br />CONFIRMED .THAT SHE HAS BEEN. <br />CHAIRMAN LYONS AGREED THAT WE DO HAVE A SAFETY PROBLEM. <br />THERE IS NOW A ROOM WHERE FOUR DRAWER FILE CABINETS ARE PILED ON <br />TOP OF FOUR DRAWER CABINETS, WHICH IS AN ACCIDENT WAITING TO HAPPEN. <br />MRS. WRIGHT AND ADMINISTRATOR NELSON BOTH CONFIRMED THAT <br />SHE HAS A USE FOR EVERY EXISTING CABINET IN ADDITION TO THE REQUESTED <br />MOBILE .STORAGE SYSTEM, AND THE PROPOSED SYSTEM WOULD GIVE HER THE <br />CAPABILITY OF MAINTAINING HER FILES FOR THE NEXT TEN YEARS. <br />COMMISSIONER BIRD ASKED IF THE PROPOSED SYSTEM WOULD <br />ELIMINATE THE FILES IN THE BASEMENT, AND FINANCE DIRECTOR BARTON <br />STATED THAT IT WOULD NOT ELIMINATE THE ACCOUNTING RECORDS, BUT THEY <br />HAVE BEEN TO THE STATE ARCHIVES WITH THOSE ON AN ON-GOING BASIS. <br />THE COURT RECORDS, HOWEVER, NEED TO BE PLACED WHERE THEY ARE BETTER <br />PROTECTED. <br />COMMISSIONER FLETCHER INQUIRED ABOUT THE PROPOSED USE OF <br />THE BASEMENT IN THE OVERALL PLAN, AND THE ADMINISTRATOR STATED THAT <br />IT WAS TO BE USED FOR STORAGE, BUT OF ITEMS OTHER THAN COURT RECORDS, <br />FINANCE DIRECTOR BARTON CONFIRMED THAT THE STATUTES ARE <br />VERY SPECIFIC ABOUT HOW THE COURT RECORDS MUST BE STORED, AND THE <br />CLERK READ A SECTION FROM THE CLERK'S MANUAL WHICH RECOMMENDS MOBILE <br />STORAGE.SYSTEMS FOR LEGAL FILES.. <br />X <br />7219. <br />