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F E g 25 1981 .$ 4 �acE 113 <br />KELTON REPORT RE BOARD MEETINGS. AGENDA, MINUTES, ETC. — APPROVED <br />THE BOARD REVIEWED ADMINISTRATOR NELSONS MEMO: <br />INDIAN RIVER COUNTY, FLORIDA <br />INTER — OFFICE MEMORANDUM <br />TO: Honorable Members of DATE: February 5, 1981 FILE: <br />the Board of County Commissioners <br />SUBJECT: Board Meetings and Agenda <br />FROM: Neil A. Nelson, REFERENCES: Board Workshop & K. & A. Report <br />County Administrator <br />As requested by the Board of County Commissioners at it's workshop session <br />of February 4, 1981, the Administration has reviewed recommendations included <br />in the Kelton Report and workshop comments by members of the Board. We have <br />also reviewed the potential impact of the Board's meeting schedule with the <br />Finance and Planning & Zoning Directors. <br />Based upon the indicated reviews, the Administration submits the following <br />recommendations: <br />I. Regular Board Meetings <br />It is recommended regular meetings of the Board of County Commissioners <br />be set for 8:30 A.M. on the first and third Wednesday of each month, beginning <br />April 1, 1981. Zoning Hearings should be held beginning at 1:30 P.M. on <br />the third Wednesday of each month (second meeting beginning April 15, 1981.) <br />II. Work - Sessions <br />It is recommended that regular Board work -sessions be set for 7:00 P.M. on the <br />second Wednesday of each month. The primary purpose of these work -sessions <br />should be the exploration/discussion of policy matters, goals, objectives and <br />overall planning. Secondary use of work -sessions should provide adequate time <br />for discussion of complex, technical or detailed matters coming before the Board <br />for formal action at a later date. <br />_Additional work -sessions and/or Special Meetings should be called on an "as - <br />needed" basis. <br />III. Agenda Preparation <br />It is recommended the Board accept recommendations of the Kelton Report regarding <br />establishment of a "consent agenda", assignment of Agenda responsibility and <br />authority to the County Administrator, and improvement of staff work and supporting <br />documentation. Along these lines, the Administration has issued appropriate directions <br />and sample agenda item format to all departments. These changes should be effective <br />immediately,.and should quickly become evident in the Agenda Package. <br />