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IV. Minutes Preparation of the Board's Minutes falls within the jurisdiction of the Clerk of the Circuit Court in her capacity as Ex -Officio Clerk to the Board of County Commissioners. Accordingly, the Administration recommends the Board direct the preparation, for the Chairman's signature, of a request to the Clerk, that the Board Minutes be further condensed. Also included within that communication should be a suggestion that the Clerk may wish to investigate the feasibility, productivity improvement and cost of obtaining a word processing unit for minutes preparation and other associated tasks. The Administration believes implementation of the above recommendations, along with improvement in the quality of staff work, should facilitate more effective and productive meetings of the Board of County Commisssioners. The revised procedures will place a greater work load on this office. The full impact of that increased work load can not be determined until full implementation has occurred. It is highly probable that additional personnel will be required and the Administration will monitor the work load impact during implementation and will advise the Board. The Administration requests Board approval of the above recommendations, and direction to proceed accordingly. APPROVED AGENDA ITEM: FOo 'I R ° Dat BY eop COMMISSIONER SCURLOCK COMMENTED THAT IT WAS HIS IMPRESSION THAT, ALTHOUGH THESE WORKSHOP SESSIONS ARE NOT INTENDED TO BE A PUBLIC FORUM, WE WOULD ALLOW SOME INPUT FROM THE PUBLIC AND THESE WOULD NOT BE CLOSED SESSIONS. IN FURTHER DISCUSSION, IT WAS AGREED THAT LIMITED PUBLIC INPUT WOULD BE ALLOWED AND THAT RATHER THAN HAVE A RESTRICTIVE AGENDA, THE WORKSHOP SESSIONS SHOULD REMAIN RELATIVELY UNSTRUCTURED TO ALLOW FOR FLEXIBILITY. IT WAS FURTHER NOTED THAT IT IS THE INTENT TO GO TO DAYTIME WORKSHOP SESSIONS AFTER THE END OF THE SCHOOL YEAR. THE BOARD AGREED WITH THE ADOPTION OF A CONSENT AGENDA FROM WHICH ANY ONE COMMIS- SIONER MAY REMOVE AN ITEM, AND FURTHER CONDENSATION OF THE MINUTES, PLUS CONSIDERATION OF THE�POSSIBLE ADVANTAGES OF ;OBTAINING A WORD PROCESSING UNIT. ON MOTION BY COMMISSIONER SCURLOCK, SECONDED BY COMMISSIONER WODTKE, THE BOARD UNANIMOUSLY APPROVED THE RECOMMENDATIONS OF THE ADMINISTRATOR REGARDING ADOPTION OF PROCEDURES SET OUT IN THE KELTON REPORT AND AGREED THAT THE EVENING WORKSHOP SESSIONS WILL MOVE TO DAY- TIME SESSIONS AS MUCH AS POSSIBLE TOWARDS THE END OF THE SCHOOL YEAR. BOOK ..>. 45 PAGE,914 FEB 251981 74