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After reviewing inspection reports, there occurred a general discussion of <br />the project. It was agreed that there are numerous conditions present that will <br />complicate the project and add to its costs. These items are: <br />1) The jail operation cannot be shut down. Prisoners must be held at all times. <br />All work will have to be coordinated by the Sheriff's Department and contractors, <br />subcontractors, and all workers will be subject to extreme restrictions, poor <br />working conditions, and numerous coordination problems. <br />2) The renovation work will be concentrated to three main areas: <br />a) Heating, ventilation and A/C. <br />b) Electrical work. <br />c) Plumbing. <br />It is probable to assume that it will be virtually impossible to prepare a <br />specification to include a complete list of renovation items, even after inspecting <br />the jail. The condition of these three areas is not totally assessable and decisions <br />will have to be made! daily once work begins. Change Orders will probably be numerous, <br />if not daily. Electrically, the jail has been pieced together through the years. <br />Major changes are necessary. It would probably be more practical to undertake <br />individual tasks one at a time so that large contracts are not involved for work <br />which is not easy to define. Based on these conditions, it is estimated that the <br />cost of a complete renovation will exceed the $100,000 to $150,000 originally proposed <br />nd bid by Nitro, I G. nd Lindsell Construction, Inc., in May, 1981. These former bids <br />eft much work undefiineg. <br />On October 15, 1981, a visual inspection of the jail.was conducted by those <br />attending the October 13th meeting along with David Greene, Assistant County Administrator <br />and C.B. Hardin, Assistant to the County Administrator. The entire facility was generally <br />inspected. The County staff and architect agreed to consider the following items in <br />the first stage of renovation: <br />1) Ventilation, heating and necessary electrical <br />2) Construction of a secure sally port <br />3) Construction of a secondary egress fire escape at the north of the building to <br />serve the second floor <br />4) Construction of security fencing in vicinity of the Records and Administrative <br />area roof <br />5) Installation of internal lighting fixtures <br />6) Convert original cell on 1st floor from Administration area back to a cell <br />The cost of these improvements including architectural fees is estimated at <br />$50,000 to $70,000, however, this does not include item 6 above. An estimate of . <br />item 6 has not yet been prepared. After these items are completed, we will proceed <br />with other major cost items on the inspection reports. Minor cost items will be performed <br />in house by maintenance crews. <br />Administrator Nelson noted that the Board had asked <br />him to come back with a list of priorities, and he felt <br />approximately $70,000 would take care of some of the critical <br />problems as listed in the memo. <br />Engineer Jim Davis- reported- that he had reviewed the <br />inspection reports of the State Fire Marshall, the local fire <br />district, and the Department of Correction, to determine what <br />is necessary to get us in compliance. Some of the items he <br />was able to put in a maintenance category, but there are <br />other items that they feel an architect or engineer should <br />look at, such as the ventilation, heat and A/C. These are <br />major items that need to be addressed as soon as possible. <br />OCT 211991 39 BOOK 47 PAGE00-,Z <br />