4/7/1982 - Laserfiche WebLink

Home Browse Search

APR 7 1992 COST OF COPIES The Board reviewed the following staff recommendation: TO: The Honorable Members of DATE: April 2, 1982 FILE: the Board of County Commissioners THRU: David L. Greene SUBJECT: Analysis of Duplication Cost Asst. County Administrator FROM:REFERENCES: Cost of Copies of Public C. B. Hardin, Jr . ,-Ph . D.- Records Asst. to Co. Administrator/Personnel Dir. This is in response to a request from Thomas C. Palmer, Esq.. It is recommended that from the data herein presented, it be given formal consideration by the County Commission. 1. Descriptions and Conditions: On February 10, 1982, Thomas C. Palmer, Esq. addressed corres- pondence to the Honorable Chairman of the Board of County Commissioners objecting to being charged twenty-five cents (250) per page for copies of County public records copied in the County Commission office. The complainant quoted Section 119.07 (1) of the Florida Statutes which sets the cost of copying general public documents. Complainant.further asked the County to ascertain by a study P the actual cost of copies and reduce the cost charged to the'public in accordance with the findings of the review. The Chairman of the Board forwarded Mr. Palmer's letter to the County Attorney for comment. On March 1, 1982, County Attorney Gary'BranAenburg, responded to the Chairman citing the pertinent part of F. S. Section 119.07 and suggested that the County establish by administrative order, a firm policy on the charges for duplicating public documents to include (1) The actual cost of duplicating and (2) A definition of circum- stances when the "nature or volume" of records requested require extensive clerical or supervisory assistance and the reasonable charge for such service. At the direction of the Assistant County Administrator, the Staff of General Services Department completed an extensive review on March 31, 1982. Staff compiled associated expenditures which includes purchase of paper, toner, dispersant, floor space, equipment base costs or depreciation, maintenance fees, record-keeping, office supplies, collating and fastening (as required), supervisory time, clerical and/or secretarial efforts. The six (6) months average operational .expense was four thousand five hundred forty dollars and sixty- nine cents ($4,540.69). Average total copies was fifty-five thousand three hundred seventy-four (55,374). Staff arrived at a cost of ($0.082) per copy. 64