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APR 211982 Mr. Block was the unanimous first choice of the committee, composed of the Judges and representatives from the Bar Association. C.E. Block the number one firm chosen by the committee was contacted and requested to make a proposal to include his fees and approach to the project, The then County Administrator, Nelson prepared an agenda item under memo dated February 23, 1982 for consideration at the Board meeting of March 3, 1982, a recommendation concerning Mr. Block's fee and proposal. This matter was not considered at that meeting due to the heavy work load on that particular agenda and was deferred until the March 10th meeting. At that meeting Staff request- ed that the item:be deferred until a later date in order that we might present a more complete package and recommendations to the Commission. Mr. Block has complied with the request and has presented for con- sideration the standard form of agreement between the owner and architect, 1977 edition. As you will note in the agreement, Section 14.1 provides for initial payment by the County of $500.00 upon execution of the agreement and will be credited to the owners account. The remaining portion of the agreement for basic services is a $40.00 per hour charge up to a maximum of $10,000.00 total cost to cover the basic services indicated in the agreement. Those ser- vices are outlined in 1.1 through 1.5 of the agreement. Article 15 of the agreement covering other conditions or services should be noted that number 1; mechanical, electrical and plumbing engineering shall be considered a reimbursable expense at the actual cost to the architect. This service shall be done only if deemed necessary based upon the architects recommendation and shall not exceed the amount of $2,500.00 total. Additionally under Article 15 the Arch- o itects fee is based on interior improvements only. RECOMMENDATIONS It is recommended that: 1. The Board approve Mr. Block's proposed contract dated April 12, 1982 and authorize his firm to perform the necessary services. 2. The Chairman be authorized to sign the standard AIA contract. Commissioner Lyons asked the Attorney if he felt the agreement in the back-up material appeared to be a satisfactory agreement. Attorney Brandenburg noted that he would recommend two changes in the agreement: a more specific scope of work of the project, with limitations on the dollar amounts; and to indicate an on-site representative. Motion was made by Commissioner Lyons that the Board accept, for conceptual approval, the choice of C. E. Block as architect, with the understanding that the Attorney will work out two changes in the agreement and that it be brought back to the Board. Commissioner Fletcher seconded the Motion for purposes of discussion.