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MAY 19 1982 TO: The Honorable Members of DATE: May 11, 1982 the Board of County Commissione4s FILE: SUBJECT: Addendumoto basic agreement with Post, Buckley, Schuh & Jernigan, Inc. Re: 1982 Bi -Annual Report FROM:Davi d L-' REFERENCES: Greene Assistant County Administrator DESCRIPTION AND CONDITIONS Enclosed please find proposed addendum to the basic agreement for professional services whereby Post, Buckley, Schuh and Jernigan, would continue to serve as the County's solid waste consulting engineering firm. They will have the responsibility for preparation and submission of the Bi -Annual Report regarding the solid waste operations for the County's Landfill.- The requirement for` the Bi-Ahnual Report is contained within the bond convenants that established the relationship between the County and the Bond,Holders with regard to the operation of the Landfill. Staff has had several meetings and discussions with representatives of Post, Buckley, Schuh and Jernigan with regard to their proposal. At the present time, Post, Buckley, Schuh and Jernigan has indicated willingness to perform the necessary work to meet the requirements of the bond convenants for a total fee not to exceed $14,900.00. Basically the Bi -Annual Report is to address three overall topics; 1. Deals with the condition and adequacy of existing equipment, need for repair, replacement and needed equipment to meet anticipated needs over the next two (2) fiscal years. 2. The performance and adequacy of existing labor necessary to efficiently operate and maintain the existing and anticipated new equipment and facilities during the next two (2) fiscal years. 3. The adequacy of system revenues that are derived from user charges and/or other services to pay the projected cost of operating and maintaining the equipment and facilities, existing and proposed, during the next two (2) fiscal years. ALTERNATIVES AND ANALYSIS Alternative #1 - Accept enclosed proposed addendum. Alternative #2 - Seek additional proposals in accordance with the Competitive Consultant Negotiations Act. , The chief advantage of Alternative #1 is that Post, Buckley, Schuh and Jernigan have been the County's Landfill consultants from the beginning of the project and are very familiar with the day-to-day operations of the Landfill, existing personnel, equipment and the like. Therefore, presumably due to this familiarity it will be less expensive for them to perform the work for the County than an other firm.