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� � r TO: The Honorable Members of DATE: June 30, 1982 FILE: the Board of County Commissioners SUBJECT: Ambulance Squad Radio THRU: C. B_ Hardin, Jr., Ph. D. Equipment Maintenance Contract Acting County Administrator t FROM: Lynn Williams REFERENCES: Acting Gener$ Services Director DESCRIPTION AND CONDITIONS t In March, 1980, an Emergency Radio System was purchased by the County for the Volunteer Ambulance Squad through Federal Grant monies. The radio system was purchased with a one year warranty included from the General Electric Company. General Electric contracted Communications of Vero to maintain the radio equipment for the period of original warranty which expired in April of 1982. Communications of Vero has continued maintaining the equipment beyond the warranty period without the benefit of a contract. Staff was contacted by Communications of Vero with a proposal for a service contract on the equipment for the up -coming year. There were no specific arrangements made for maintenance of this equipment beyond the original warranty. The radio equipment remains the property of Indian River County and is covered by the County's Insurance Policies. ALTERNATIVES AND ANALYSIS Since the original equipment warranty expired in April, Communications has continued a service contract on verbal authorization at the rate of $290 per month. This is the same rate General Electric paid for Communications of Vero to maintain the equipment during the warranty period. The County owes Communications for the period of April, 1982 through July, 1982. The proposal from Communications is for a one (1) year contract of preventative maintenance and repairs. Increase in rate is due to expiration in warranty. The Service Contract has been included in the Building Operations Budget for fiscal year 182-83. Account number 001-220-519-34.19, - Other Communications. RECOMMENDATIONS AND FUNDING Staff recommends approval of the contract as proposed with the clarifications and exceptions noted in the Assistant County Attorney, Christopher Paull's, memo of June 29, 1982. Staff recommends approval for a period of two months so as to align the renewal date with our fiscal year. This service contract would then be open for competitive bids. Staff recommends transfer of funds from the Board of County Commission Contingency Account#001-199-513-99.91 to Building Operations - Other Communications Account #001-220-519-34.19 in the amount of $1,815 to pay the remainder of fiscal 1982 and back payments April through July. 34 JUL 14 1982 BOOK 50 'FAE 4 "