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AUG 18 1992 TO: The HOn0rable Members of the Board of County Commissioners THRU: Dr. C.B. Hardin Jr., PhD Acting County 'strator FROM: James W. Davis, P.E. , Public Works Director DESCRIPTION AND CONDITIONS S DATE: August 9, 1982 FI LE: Agenda August 18, 1982 SUBJECT: Request for Release of Maintenance Bond - Colonial Heights Subdivision REFERENCES: Paul M. Trodglen to Board of County Commissioners dated August 2, 1982 During the July 15, 1982, regular meeting of the Board of County Commissioners, Final Plat Approval was granted to Colonial Heights Subdivision subject to the developer, Frank Zorc, posting an $8,780 maintenance bond to cover removing of cleared material, installation of traffic control signs, and germination of grass seed in the swales. Since that approval, the cleared material has been removed, traffic control signs were installed, and in March, 1982, the Board approved release of $5,780 to Mr. Zorc for these items. Seeding germination had not yet been complete in March, 1982, and $3000 was retained by the County. At this time the owner, Frank Zorc, and contractor, Trodglen Paving, Inc. are requesting release of the $3000 seeding maintenance bond. ALTERNATIVE AND ANALYSIS Inspection of the subdivision on July 12, 1982, by the Public Works Depart- ment staff revealed that seeding has substantially germinated. Minor problems exist in the right-of-ways, including headwall construction, grading work, and reseeding. On the referenced letter from Trodglen Paving, Mr. Zorc had stated that he would be responsible for regrading and seeding as the lots are built upon. The following alternatives are presented: Alternative No. 1 Release to Trodglen Paving, Inc. the $3000 maintenance bond (Mr. Zorc has assigned this money to Trodglen Paving via the statement.dated April 28, 1982). By conditions of the subdivision ordinance, Mr. Zorc would be responsible for maintaining swales and all improvements for a one (1) year period after this release. Mr. Zorc has agreed to regrade swales, sod right-of-way, and main- tain all right-of-ways until the lots are developed. The impact this alter- native would have on County Road and Bridge Operations would be minimal. The roads would not be eligible for acceptance by the County until August, 1983. Alternative No. 2 Deny release of the $3000 bond. Trodglen Paving, Inc., would not be paid the $3.000 amount for work which they have performed. RECONAIENDATIONS AND FUNDING It is recommended that a motion be made to release the $3000 bond for Colonial Heights -Subdivision subject to the following: 1) The developer shall be required to maintain in good condition all improvements required to be placied on the land pursuant to the Sub- division Ordinance for a period of one(1) year from the date of the ,release of the subject $3000. 2.) Road maintenance acceptance by the County shall not be approved until action by the Board of County Commissioners. 3) As the lots are developed, the entire width of right-of-way between pavement and property line will be re -worked including proper grading, sodding, etc. Funding to be from the County's Escrow account.