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SEP 151982 State of Florida Department of Veteran and Community Affairs Division of Public Safety Planning and Assistance BUREAU OF HIGHWAY SAFETY PART IV: Acceptance and Agreement �QQ1( 51.iao f�, e 5. Conditions of Agreement. In the event that this application is approved, the applicant understands and agrees to the following conditions: 1. Reports. The subgrantee shall submit a written final report to the Bureau of Highway Safety within 30 days of subgrant termination date. The subgrantee shall also submit other reports in a form as may be'prescribed and may be reasonably required by the Bureau of Highway Safety, including quarterly progress reports. 2 Responsibility of Subgrantee. The subgrantee must establish fiscal control and fund accounting procedures which assure proper disbursement of and accounting for, sub - grant funds and required non-federal expenditures. All monies spent on this project will be disbursed in accordance with provisions of the project budget as said budget was approved by the BHS. All expenditures and cost accounting of funds shall con- form to the Federal Office of Management and Budget Circular A-102 and A-87 in their entirety. All funds not spent in accordance with this agreement shall be subject to repayment -by the subgrantee. 3. Compliance with Section 287.055, Florida Statutes. The subgrantee when -applicable, agrees to satisfy all requirements provided in Section 287.055, Florida Statutes, better known as the "Consultants' Competitive Negotiation Act". 4. Approval'of Consultant Agreements and Final Reports. The subgrantee must receive approval of all consultant agreements from the BHS prior to the actual employment of a consulting -firm. Final reports must be approved by the BHS and, for traffic engineer- ing related projects, by the Federal Highway Administration prior to final project acceptance. 5. Allowable Costs. The allowability of costs incurred under any subgrant shall be deter- mined in accordance with the general principles of allowability and standards for select- ed cost items set forth in Federal Management Circular No. A-87, "Cost Principles Ap- plicable to Grants and Contracts with State and Local Governments", and in accordance with the BHS Policies and Procedures Manual. 6. Travel. All travel reimbursement for out-of-state or out of pre -assigned work area, will be based upon approval of BHS prior to actual travel. Reimbursement forms are available through the BHS, Tal lafiiisei office. Travel cost will be reimbursed in ac- cordance with local regulations but not in excess of provisions in Section 112.061, Florida Statutes. 7. Written Approval of Changes. Subgrantees must obtain prior written approval from BHS for major changes. These include but are not limited to (a) changes of substance in project activities, designs, or research plans set forth in the approved application; (b) changes in the project director or key professional personnel identified in the approved project budget items and amounts. 8. Commencement of Projects. If a project has not commenced within 60 days after the acceptance (approval date) of the subgrant award, subgrantees will report by letter the steps taken to initiate the project, the reasons for delay, and the expected starting date. If after 90 days from the acceptance of the award, the project is not operational, a fur- ther statement of implementation delay will be submitted by the subgrantee to the BHS. Upon receipt of the 90 -day letter, the BHS may cancel the project and reobligate the funds to other project areas. The BHS, where warranted by extenuating circumstances, may extend the implementation date of the project past the 90 -day period. C 18