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SOURCE SELECTION AND CONTRACT FORMATION 3.10 (CONTINUED OPEN-END BLANKET ORDER) B. HOW PREPARED Requests for blanket order purchases shall be made on a requisition by the using department indicating the need and estimated value. The Purchasing Division will then determine if bids are required and take action to establish the vendor. Blanket Orders shall then be prepared on the standard purchase order form completely filled out and shall contain the following information whenever possible: 1. Dates the blanket order is to be in effect. 2. MAXIMUM AMOUNT WHICH CANNOT BE EXCEEDED. If it is found the amount will be exceeded, the additional need -shall he requisitioned by the using division as a change order request to increase encumbered funds. Item purchases of single items totaling more than $200.00 shall be on a separate approved requisition. Blanket orders shall be effective up—to one year as requested by the department. Persons authorized to place orders against the blanket purchase order. C. HOW USED After the blanket order is issued to the vendor, the using department is authorized to place orders directly with the vendor using the purchase order number indicated. Blanket purchase orders shall be issued annually as requested by the department. if Requisition is for more than $5,000, approval will be required by the Board of County Commissioners. D. HOW PAID The Finance Department will process for payment invoices received for deliveries, so that any discounts may be obtained. Departments must forward the Receiving copies of the Purchase Order to the Finance Department as authority to pay invoices, if more then one shipment is made, copies of the receiving report may be sent to Finance. E. DOLLAR VALUE LIMITATIONS The maximum amount to be covered on a blanket purchase order subject to the limits as prescribed by the Purchasing Ordinance. 25 SmeadSoft Reprint Date: Monday, August 12, 2013 - 15:25:21 - OfficialDocuments:674, Attachment Id 0, Page 32