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SOURCE SELECTION AND CONTRACT FORMATION <br />3.11 EMERGENCY PROCUREMENTS <br />A. During normal working hours: <br />(a)When an emergency exist, the department head <br />or his designee will contact the Purchasing <br />Manager and give the reason for making <br />emergency purchase. Any emergency over 5,000 <br />shall be approved by the County Administrator <br />or his designee. <br />(b) If justified, the Purchasing Department will <br />assign an emergency purchase order number. <br />The requesting department will give a written <br />explanation of the emergency for the permanent <br />purchasing files. <br />(c) The requesting department will make the <br />purchase of the necessary materials, prepare a <br />requisition, with proper documentation <br />emergency memorandum anC1----deliver to e <br />Purchasing Division on the next working day. <br />(d) The Purchasing Division will issue a <br />"confirming" purchase order to cover the <br />purchase. <br />B. After normal working hours: <br />(a) The department head or his designee will <br />exercise their judgment as to the <br />justification for making an emergency <br />purchase. <br />(b) If justified, the department will make the <br />purchase of the necessary materials, prepare a <br />requisition, emergency memorandum and deliver <br />to the Purchasing Office on the next working <br />day. <br />C. Any emergency procurement exceeding the ($5,000.00) <br />award authority of the Purchasing Manager shall be <br />reported to the Board along with a written account <br />of the emergency circumstances from the Department <br />Director of the using agency. <br />3.12 DETERMINATION OF RESPONSIBILITY <br />The Purchasing Manager or his designee may, within a <br />reasonable time period after bid or proposal opening, <br />request additional information of the offeror concerning <br />26 <br />SmeadSoft Reprint Date: Monday, August 12, 2013 - 15:25:22 - OfficialDocuments:674, Attachment Id 0, Page 33 <br />