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APP 2 0 1983 aa©x.;,,^ • I TO: The Honorable Members of DATE: April 13, 1983 FILE: the Board of County Commissioners SUBJECT: INDIAN RIVER COUNTY THRU: Michael Wright FLEET MANAGEMENT County Administrator FUEL PROGRAM FROM: C. B. Hardin, �Ph . D- REFERENCES: Asst. to County Administrator/ Personnel Director 1. DESCRIPTION AND CONDITIONS As part of future plans to upgrade the Fleet Management facility, staff requested plans be submitted by the County Engineering Department to relocate the storage tanks, pump islands and pumps to a more workable location. Site plans are available for review by Board members in the County Commission office. The three (3) underground fuel storage tanks, for regular, unleaded and diesel fuel currently in use at the Fleet Management facility are only 2,000 gallon capacity. This necessitates frequent and costly deliveries of fuel. There are currently three (3) gas pumps in use with the above tanks, two (2) of which are owned by the County and under constant repair. Repair cost for the fiscal year 81-82 was $255.50. The County has already spent $237.00 for the period 10-1-82 through 3-31-83. The third pump (regular gas) is owned by a local vendor, obligating the County to purchase regular gas from them. Four outside vendors were contacted requesting proposals to install three (3) 10,000"gallon underground fuel storage tanks, two (2) pump islands and three (3) dual dispensers. Since our original request, 'one vendor has.gone out of busi- ness since submitting his proposal. One vendor who was con- tacted recently stated his proposal would be submitted by April 11th, however, it has not been received. Of the other two (2) vendors submitting proposals, one is located in Vero Beach, the other was contacted through the manufacturer in Illinois. 2. ALTERNATIVES AND ANALYSIS The installation of 102,000 gallon storage tanks will enable the County to purchase fuel by tanker realizing a savings of not less than five cents (5�) per gallon in fuel costs. Based on current average monthly usage of 13,700 gallons or 164,400 gallons annually, ,of all types of fuel, this could result in a minimum savings of $685.00 per month of $8,200.00 per year. The cost to install the underground storage tanks, pump is- lands, and dual dispensers would cost approximately $30-35,000. All excavating and fill would be done by the County. The existing storage tanks were installed twelve (12) years ago. Several options are available for the use of these tanks. They could be left in place and used as additional storage in the event of an emergency, such as a hurricane, etc., or could be relocated to North and/or South County for refueling of heavy vehicles having to travel to the County garage simply to refuel. 22