5/4/1983 - Laserfiche WebLink

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1 1 • Telephone: (305) 567-8000 April 28, 1983 BOARD OF COUNTY COMMISSIONERS 1840 25th Street, Vero Beach, Florida 32960 To: Chairman and Members of the County Commission From: Michael Wright, County Administrator Gary Brandenburg, County Attorney Jeffrey K. Barton, Finance Director FAG e3 6 4 Suncom Telephone: (305) 424-1012 It is our recommendation to approve the disbursement of the $999.00 to St. Francis Manor reemphasizing that the following procedures should be adopted by St. Francis Manor to be submitted annually, to obtain additional funds in the future, if they are appropriated. 1) Separation of donations for food as separate line item on income. 2) Use tally sheets showing day of month, number eating, and dollars contributed by persons eating. 3) Submit copies of above sheets and copies of caterer's bill for Fiscal year. 4) Promote activities to generate at least 25 people eating daily in order to match the minimum meals provided. 5) Submit copies of the following: (a)' Fiscal year balance sheet and income statement (b) Internal Revenue Service Form 1990 annually. Frank Zorc, Director of St. Francis Manor, addressed the Board and explained that when Director Barton asked to go over their books, he had pointed out that they had changed circumstances mid -year and had gone to a guaranteed minimum of meals from the caterers, and was not sure that they had maintained a daily account of the food program for the last half of the year. However, after the Administrator had returned from vacation, he learned that a daily account is maintained. Mr. Zorc presented those records to Director Barton. Discussion took place on the cost of the meals, and it was explained that the cost to the Manor of each meal was approximately $1.75; however, the residents paid only $1.00 per meal. Only guests pay a $2.00 charge for meals. 28