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SEP 7 1983 <br />TO: Board of County Commissioners DATE: August 29, 1983 FILE: <br />THRU: Michael Wright <br />County Administrator <br />SUBJECT: IRC Bid #185 - Application of All <br />Weather Surface - Gifford. Park <br />GENERAL SERVICE DIVISION <br />FROM: REFERENCES: <br />Carolyn Goodrich, Manager <br />Purchasing Department <br />Description and. Conditions <br />At the Budget Workshop for FY83-84, funds were requested by the Parks Department <br />for application of an all weather surface to the existing playing surface at <br />Gifford Park. The Board of County,Commissioners advised the Parks Department <br />to proceed with the work during FY82-83. <br />Bids were received August 23, 1983 at 11:00 A.M. for IRC #185 - Application of <br />All Weather Surface — Gifford Park. <br />10 Bid.Rroposals were sent out, 1 Bid Proposal was received. <br />Alternatives and Analysis <br />The only bid received was from .the Nidy Company, Winter Park, Fl., -in the amount <br />of $6300.00. However, Mr. Nidy made an error in calculating his bid. The actual <br />bid total should be $5834.00 (see attached follow-up letter from Mr. Nidy). Time <br />required to complete work after receipt of Purchase Order - 10 days. <br />Recommendation and Funding. <br />It is recommended that IRC 0185'be awarded to the only bidder, The Nidy Company <br />in the amount of. $5834.00. <br />Funds to be transferred from Contingency Funds. <br />Purchasing Dept. Manager, Carolyn Goodrich explained <br />that the one bid received contained an error and that the <br />actual bid total should read $5834. She explained that 10 <br />bid proposals were sent out and only 1 bid was received due <br />to the highly specialized field. <br />Commissioner Bowman asked if the asphalt company up on <br />north U.S. #1 had an opportunity to bid and was advised that <br />the surfacing was not asphalt. <br />42 <br />