9/7/1983 - Laserfiche WebLink

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SEP 7 1983c 4 REQUEST FOR LEASE -PURCHASE OF NEW COPIER IN MAILROOM The Board reviewed the following memo dated 8/31/83: TO: The Honorable Members of DATE: August 31, 1983 FILE: Agenda the Board of County Sept. 7, 198 Commissioners THRU : C. B. Hard' Jr . , Ph. D SUBJECT' Assistant the County • Request for Lease -Purchase Administrator of New Copier GENERAL SERVICES DIVISION FROM: Lynn Williams REFERENCES: Building & `� ds Superintendent DESCRIPTION AND CONDITION Presently the Central Copy Room serving the Administration Building is equipped with an IBM Model 20 Copier. This copier was purchased on a 60 month purchase agreement with IBM in 1979. The Model 20 is designed to handle an average of 25,000 copies per month. We presently average 45,000 copies per month on our IBM Model 20. Over the last two years we have experienced considerable difficulty with our present machine, mainly attributed to the very heavy load. All repair work and normal maintenance is covered by a service agreement with IBM.**' However, the charges for monthly service are based on a set copy volume of 10,000 copies and escalate as usage rises above this point. All copies above the 10,000 level now cost $.015 per copy. IBM has notified staff of several changes in the pricing structure of their service agreement covering the Model 20 Copier. At our present average volume of 45,000 copies per month we can expect, effective October 1, 1983, our service agreement to cost approximately $895 per month. OLD FEES $239 base cost 10,000 copies 48 Collater 525 35,000 copies $812 TOTAL NEW FEES $147 base cost no copies. 48 20 bin collator 200 20,000 copies @ .01 500 25,000 copies @ .02 $895 TOTAL The new service rate will penalize users who exceed 20,000 copies per month. For each copy over 20,000 the user will be charged an additional .02� per copy. Staff projects with the addition of the Building Department and increased efforts by Code Enforcement Board along with usual growth, we can predict a monthly average of 55,000 copies within this next year. This would add another $200 per month to our service cosi. The present purchase agreement payment is $502.95 per month and is scheduled to be paid off in July, 1984. Remaining balance of $6,570 as of September 1, 1983.