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9/7/1983
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9/7/1983
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Meetings
Meeting Type
Regular Meeting
Document Type
Minutes
Meeting Date
09/07/1983
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ALTERNATIVES AND ANALYSIS <br />As an alternative to the above situation IBM has introduced a <br />new Copier, Model 60, designed to handle an average of 60,000 <br />copies per month. The new copier has all the features of the <br />Model 20 plus additional speed and reliability. The service <br />costs on the Model 60 will be significantly lower than our <br />existing fee. Our present volume of 45,000 copies monthly <br />would cost $461 per month for service, a savings of $434 over <br />our existing fee. <br />$112 base cost no copies <br />48 collate <br />31 reduction feature <br />270 45,000 @ .006 <br />$461 TOTAL <br />IBM has. special government pricing available through October <br />31, 1983, this would enable.the County to trade-in the present <br />machine and purchase a new Model 60 at a reduced price of <br />$28,917. <br />With the purchase of an IBM Model 60, and producing copies at <br />our present level, we can purchase the new machine and maintain <br />it for slightly more than the maintenance fee on our present <br />machine. This is based on a purchase payment of approximately <br />$550 per month and maintenance cost of $461 a total of $1,011. <br />Staff contacted other copier manufactures for demonstrations and <br />pricing of equivalent machines. Xerox and Canon made <br />demontrations of equipment, however, neither had all features <br />which staff feels are necessary for our needs. The Xerox 8300 <br />Copier had equivalent speed and copy quality but did not have a <br />built-in two-sided copying feature. It also lacked built-in <br />bins for the two different paper sizes. The Xerox was also <br />considerably more"expensive. Canon does not market a copier of <br />comparable speed or functions. Their proposal was for two <br />copiers to make up for the lack of speed. Staff felt this would <br />not be practical and could cause problems in coordination of <br />copies.. <br />Staff also contacted Eastern Kodak Company for pricing, however, <br />they do not market copies in this area of the state. <br />Approximately one-third of the copies made on the present <br />machine are two-sided for use in agenda packets, minutes and <br />contract documents which reduce the size of the package and <br />saves paper. Approximately 500 of the copies are legal and.50% <br />letter sized. Both features are widely used and are essential <br />to our operation. <br />Staff feels that of the copiers available in this area the. IBM <br />Model 60 best fits the needs of Indian River County at this <br />time. <br />Since the new copier service costs were introduced after staff <br />submitted preliminary budgets, we expect to exceed requested <br />levels of funding in the maintenance of office equipment account <br />of General Services Division Budget, if we continue with the <br />present machine and volume. <br />45 <br />Arfr <br />P 1983 <br />L 8 <br />I <br />
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