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decreased to reflect additions or reductions in the availability of FEMA EMPG funds to the Division and the Division's distribution of funds to local governments After providing for the initial allocation and the base amount allocation as described above, each county's increase or decrease shall be commensurate with its proportionate share of the state's total population based on the most recent official population estimates Federal funds shall be used by the county for personnel, travel and operational expenses Each county must be able to provide a non-federal match for federal funds on a dollar for dollar basis The Staffing Detail and Exercise Detail Form (Form 3) are due every quarter with your quarterly financial report (for EMPG funded employees only) This is to identify all EMPG funded employees, the completion of required training (or working towards completion) and the required amount of exercises during the agreement period Eligible "Organization" items include, but are not limited to • Utility (electric, water and sewage) and Telephone Bills (landlines, cellular, and satellite) • Internet Service • Maintenance Agreements for equipment or services (reimbursement can only be claimed for services within the Agreement period) • General Office Supplies • Travel to/from meetings and conferences related to emergency management • Travel to training and/or exercises related to emergency management • Dues and Conference Travel as it relates to the Scope of Work • Equipment (that does not require an AEL #) • Software and upgrades • Publications and Training Materials • Postage • Apparel for identification of Emergency Management Staff in the field • Fuel for Emergency Management vehicles • Food/Beverages for activations (must have Governor's Executive Order or a declared Local State of Emergency or prior approval from DEM/DFS) • Other Personal/Contractual Services • Reimbursement for services by a person(s) who is not a regular or full time employee filling established positions This includes but is not limited to, temporary employees, student or graduate assistants, fellowships, part time academic employment, board members, consultants, and other services. • Consultant Services require a pre -approved Contract or purchase order by the Division Copies of additional quotes should also be supplied when requesting pre -approval These requests should be sent to the Contract Manager for the Division for review • Fixed Capital Outlay • Major repairs to the County Emergency Operations Center • Central Heat/Air • Out buildings for storage of Emergency Management Equipment (Need prior EHP approval) • Security Improvements (i e. Cameras and equipment to operate) • Generators and Installation (Need prior EHP approval) B. Planning Planning spans across the five National Preparedness Goal (the Goal) mission areas and provides a baseline for determining potential threats and hazards, required capabilities, required resources, and 16