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A TRUE COPY CERTIFICATION ON LAST PAGE J.R. SMITH, CLERK Attachment 1 Reimbursement Checklist Please Note: FDEM reserves the right to update this check list throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations. Equipment [i 1. Have all invoices been included? 7 2. Has an AEL # been identified for each purchase? o o 3. If service/warranty expenses are listed, are they only for the performance period of the grant? 4. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P -Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement) 5. If EHP form needed — has copy of it and approval from State/DHS been included? Planning Consultants/Contractors (Note: this applies to contractors also billed under Organization) 1. Does the amount billed by consultant add up correctly? El El ❑ 6. 2. Has all appropriate documentation to denote hours worked been properly signed? 3. Have copies of all planning materials and work product (e.g. meeting documents, copies of plans) been included? (If a meeting was held by recipient or contractor/consultant of recipient, an agenda and signup sheet with meeting date must be included). 4. Has the invoice from consultant/contrator been included? 5. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P -Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card Company for that statement). Has Attachment G (found within Agreement with FDEM) been completed for this consultant and included in the reimbursement package? Salary Positions (Note: this applies to positions billed under M&A and Organization as well) Ti 1. Have the following been provided: signed time sheet by employee and supervisor and proof that employee was paid for time worked (statement of earnings, copy of payroll check or payroll register)? Has a time period summary sheet been included for total claimed amount? 2. Does the back-up documentation provided match the time period for which reimbursement is being requested? Training ❑ 1. Is the course DHS approved? Is there a course or catalog number? If not, has FDEM approved the non -DHS training? Is supporting documentation included your reimbursement request? 37