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A TRUE COPY
<br />CERTIFICATION ON LAST PAGE
<br />J.R. SMITH, CLERK
<br />0 2. Have sign -in sheets, rosters and agenda been provided?
<br />❑ 3. If billing for overtime and/or backfill, has a spreadsheet been provided that lists attendee
<br />names, department, # of hours spent at training, hourly rate and total amount paid to each
<br />attendee? Have print outs from entity's financial system been provided as proof
<br />attendees were paid? For backfill, has a clear delineation/cross reference been provided
<br />showing who was backfilling who?
<br />❑ 4 Have the names on the sign -in sheets been cross-referenced with the names of the
<br />individuals for whom training reimbursement costs are being sought?
<br />❑ 5. Has any expenditures occurred in support of the training (e.g., printing costs, costs related
<br />to administering the training, planning, scheduling, facilities, materials and supplies,
<br />reproduction of materials, and equipment)? If so, receipts and proof of payment must be
<br />submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P -
<br />Card back up documentation which will include receipt with vendor, copy of credit card
<br />statement showing expense charged, and payment to credit card Company for that
<br />statement).
<br />Exercise
<br />❑ 1. Has documentation been provided on the purpose/objectives of the exercise? Such as,
<br />SITMAN/EXPLAN.
<br />❑ 2. If exercise has been conducted - has after -action report been included? Have sign -in
<br />sheets, agenda, rosters been provided?
<br />❑ 3 If billing for overtime and backfill, has a spreadsheet been provided that lists attendee
<br />names, department, # of hours spent at exercise, hourly rate and total paid to each
<br />attendee? Have print outs from entity's financial system been provided to prove
<br />attendees were paid? For backfill, has a clear delineation/cross reference been provided
<br />showing who was backfilling who?
<br />4. Have the names on the sign -in sheets been cross-referenced with the names of the
<br />individuals for whom exercise reimbursement costs are being sought?
<br />❑ 5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in
<br />support of the exercise? If so, receipts and proof of payment must be submitted. (E.g.
<br />canceled check, Electronic Funds Transfer (EFT) confirmation, or P -Card back up
<br />documentation to include receipt with vendor, copy of credit card statement showing
<br />expense charged, and payment to credit card Company for that statement).
<br />❑ 6 Has any expenditures occurred on rental of space/locations for exercises planning and
<br />conduct, exercise signs, badges, etc.? If so, receipts and proof of payment must be
<br />submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P -
<br />Card back up documentation to include receipt with vendor, copy of credit card statement
<br />showing expense charged, and payment to credit card Company for that statement).
<br />Travel/Conferences
<br />❑ I. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll receipts,
<br />hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are these
<br />receipts itemized? Do the dates of the receipts match the date(s) of travel/conference?
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