Laserfiche WebLink
Desk monitoring is the review of projects, financial activity and technical assistance between the Division <br />and the applicant via e-mail and telephone On -Site Monitoring are actual visits to the recipient agencies <br />by a Division representative who examines records, procedures and equipment. <br />The Division may request additional monitoring/information if the activity, or lack thereof, generates <br />questions from the region, the sponsoring agency or Division leadership The method of gathering this <br />information will be determined on a case-by-case basis <br />Piggy -backing: The practice of procurement by one agency using the agreement of another agency is <br />called piggybacking The existing contract must contain language or other legal authority authorizing third <br />parties to make purchases from the contract with the vendor's consent. The terms and conditions of the <br />new contract, including the scope of work, must be substantially the same as those of the existing <br />contract. The piggyback contract may not exceed the existing contract in the scope of volume of goods <br />or services. An agency may not use the preexisting contract merely as a "basis to begin negotiations" for <br />a broader or materially different contract. <br />Federally funded projects must be competitively solicited offering open competition Piggy -backing off <br />existing agreements is not allowed unless justified by additional quotes demonstrating cost benefit of <br />contract vendor This includes the use of State Term Contracts (STC), State Alternate Contract Sources <br />(ACS), General Services Administration (GSA) contracts, and local agreements Each award under this <br />grant is a 'new' project and must be competitively awarded. FDEM requires suspension and debarment <br />forms for each vendor and justification of vendor selection FDEM must pre -approve all scopes of work <br />for projects funded under this agreement. FDEM may require solicitation documents and responses, at its <br />discretion. <br />I. Categories and Eligible Costs <br />FY2015-2016 allowable costs are divided into the following categories. salary and benefits, other <br />personal contractual services, expenses, operating capital outlay and fixed capital outlay are <br />allowable <br />A. Salaries and Benefits <br />Authorized Salaries and Benefits are eligible for reimbursement. Copies of timesheets (if applicable) <br />documenting hours worked and earning statements/payroll registries are required documentation for <br />proof of salary payments The Staffing Detail Worksheet must list the position for which reimbursement is <br />requested Eligible categories for reimbursement include, but are not limited to <br />• Regular Salary <br />• Overtime <br />• FICA <br />• SS/Medicare <br />• Retirement <br />• Life/Health Insurance <br />• Leave Payout <br />16 <br />