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Recommendations for 1986 <br />Next year we will be assuming responsibility for the administration and <br />record keeping of the South County Fire District. Since the District has its own <br />buildings and grounds, we will take the General Services and Building Operations <br />departments out of the "pool" and put them in the "base". The District will also <br />be made part of the "base". It is our intention to allocate the costs of General <br />Services and Building Operations -on a rental basis, similar to how we charge the <br />Credit Union and Drivers License Bureau. <br />These actions will considerably reduce the indirect cost recovery rate and <br />should result in a more equitable charge to the service departments. <br />Commissioner Wodtke asked what was included under building <br />operations, and OMB Director Barton advised that covered <br />janitorial, electrical and telephone services, etc. for the <br />Administration Building only. He pointed out that there are only <br />a few tenants in the building who pay rent and we cannot <br />backcharge the Constitutional officers because the Board is <br />responsible for providing them space; we tried to work it out so <br />the charges would be fair and equitable to all offices involved. <br />Director Barton continued to explain that there are several <br />methods or combinations of methods that can be used to work this <br />out such as the square footage used by each department; numbers <br />of people, or payroll figures by using a check -off sheet of how <br />much time was used by each of those departments that were to be <br />allocated services. There are advantages and disadvantages to <br />each method, but they were looking for a method which would be <br />equitable as well as simple to follow. Some of the theory that <br />came down to a final decision on using the people method or the <br />dollars of payroll was that the size of a department is usually <br />in direct proportion to the mission that it has to do. Director <br />Barton pointed out that Road & Bridge has the largest number of <br />employees, but they also have the biggest mission in the County <br />and use the most support services. This proposal also takes into <br />consideration the fact that the Data Process Committee is moving <br />towards making Data Processing an internal service fund, which <br />will be paying for their support services on a direct basis. In <br />addition, Building & Grounds would be taken out of the formula <br />and made a part of what all of their time is being spent on. The <br />entities taken out would be placed in the base so that they would <br />9 <br />JUN 26 1985 Boa 61 �4 r <br />