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Attachment D — Program, Category Specific, and Special Conditions <br /> Program Conditions <br /> 1 The Recipient shall demonstrate that progress is being made in completing project activities in a timely fashion. <br /> Within one hundred-eighty (180) calendar days of the subgrant award, the Recipient shall complete the <br /> following activities. <br /> a. Submit the environmental assessment to DEO for review; <br /> b. Request approval for all professional service contracts; <br /> c. Submit an initial Request for Funds (RFF) for adrmnistrative services,if applicable; <br /> d. Request a wage decision(s) for applicable construction activities if points were received on the application <br /> for Readiness to Proceed; <br /> e. For Housing Rehabilitation subgrants, a list of applicants for assistance shall be developed and a copy <br /> provided to DEO;and <br /> E For Commercial Revitahzation subgrants,if facades are to be renovated,a list of businesses that will be <br /> assisted shall be developed and a copy provided to DEO <br /> I <br /> If the Recipient does not comply with all applicable criteria listed above, a justification for the delay and a plan <br /> for timely accomplishment must be subimitted to DEO Any subgrant agreement for which the Recipient has <br /> not completed activities a.-f. listed above shall be rescinded unless the Recipient can provide adequate <br /> justification for the delay. <br /> i <br /> 2. The Recipient shall maintain records of expenditure of funds from all sources that will allow accurate and ready <br /> comparison between the expenditures and the budget/activity line items as defined on Attachment A (Program <br /> Budget) and Attachment B (Activity Work Plan). <br /> 3. No costs may be incurred prior to the effective date of this Agreement, except for those eligible application <br /> preparation costs outlined in the original Small Cities CDBG Application for Funding subnutted to DEO, <br /> unless pre-agreement costs were approved in writing by DEO. <br /> 4. The Recipient shall request approval of all professional services contracts and/or agreements that will be <br /> reimbursed with CDBG funds. Copies of the following documents must be provided to DEO for review: <br /> a. When publication of a Request for Proposal (RFP) is used as a means of solicitation,a copy of the <br /> advertisement,including an affidavit of publication; <br /> b. A list of entities to whom a notification of the RFP was provided by mail or fax (if applicable); <br /> c. For engineering contracts, a list of firms that submitted a proposal (only if short-listing procedure was <br /> used); <br /> d. Completed short-listing evaluation/ranking forms,including any ranking summary document,and <br /> document transmitting the short-listed firms to the commission (only if short-listing procedure used); <br /> e. Completed and signed final evaluation/ranking forms; <br /> f. Commission minutes approving contract award; <br /> g. Cost breakout from selected firm used for completion of the cost analysis (if pricing information was not <br /> submitted with proposals); <br /> h. The proposed contract; <br /> i. Truth-in-Negotiation certification (if not in the contract) for engineering contracts over one hundred fifty <br /> thousand dollars ($150,000), <br /> j If a protest was filed,a copy of the protest and documentation of resolution; <br /> Rev. 09/03/2015 19 <br />