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Millie Bunnell of the Historical Society stressed that the Society had also requested that the Board supply them with boxes, tape, labels, and such things, to do the boxing and storage. Mr. Woodard noted that as custodian for the Clerk, he keeps the basement secured because 800 of the records down there belong to the Clerk. He wished to know what the Board would like done with their records that are in the basement. Commissioner Bird asked why these items can't be inven- toried, properly boxed, taped, sealed and left in that location. Mr. Woodard explained that it is an unsuitable storage location with no temperature control, and the Administrator and Commissioner Bowman confirmed that the basement is not only damp, but wet. Chairman Scurlock suggested storing the Board's records where we used to store all the voting machines as there is space there and it is dehumidified. Administrator Wright advised we are having to do some movement out there with some of our traffic engineering, sign shop, etc., and he asked that he be allowed to work out something on storage because he does not have all the facts today. Commissioner Bowman commented that Tom Fallhaber, whom she believed was a member of the Historical Society, is a profes- sional archivist, and he advised her that all records should be copied as paper disintegrates so fast. She felt it would be better if anything worth preserving is microfilmed. Chairman Scurlock advised that he has discussed a microfilm program with the Board's Administrative Aide, Liz Forlani, since we are building up voluminous records, and this is going to be suggested to the Commission at some point, but it will be an expensive endeavor. Mr. Woodard informed the Board that he is in charge of the Clerk's microfilm operation at the moment. The Chairman noted that we have a Motion and a Second on the floor, and Commissioner Lyons believed that the Motion approves 47 APR 2 1986 47