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2015-175A
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2015-175A
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Last modified
3/30/2017 4:42:28 PM
Creation date
2/9/2016 10:32:41 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
09/15/2015
Control Number
2015-175A
Agenda Item Number
8.AA.
Entity Name
Florida Department of State
Division of Library and Information Services
Subject
State Aid to Libraries Grant
Fiscal Year 2015-2016
Project Number
16-ST-22
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14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an <br />audit pursuant to Section 215.97, Florida Statutes. See Attachment A for additional information <br />regarding this requirement. If a Grantee is not required by law to conduct an audit in <br />accordance with the Florida Single Audit Act because it did not expend at least $500,000 in <br />state financial assistance, it must submit a Financial Report on its operations pursuant to <br />Section 257.41(3), Florida Statutes within nine months of the close of its fiscal year. <br />15. Retention of Accounting Records. Financial records, supporting documents, statistical <br />records and all other records, including electronic storage media pertinent to the Project, shall <br />be retained for a period of five (5) fiscal years after the close out of the grant and release of <br />the audit. If any litigation or audit is initiated or claim made before the expiration of the five- <br />year period, the records shall be retained for five fiscal years after the litigation, audit or <br />claim has been resolved. <br />16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant <br />records of expenditures, copies of reports, books, and related documentation available to the <br />Division or a duly authorized representative of the State of Florida for inspection at <br />reasonable times for the purpose of making audits, examinations, excerpts and transcripts. <br />17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to <br />unilaterally cancel this Agreement in the event that the Grantee refuses public access to all <br />documents or other materials made or received by the Grantee that are subject to the <br />provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The <br />Grantee must immediately contact the Division's Contract Manager for assistance if it <br />receives a public records request related to this Agreement. <br />18. Investment of Funds Received But Not Paid Out. The Grantee may temporarily invest any <br />or all grant funds received but not expended in an interest bearing account pursuant to <br />Section 216.181(16)(b), Florida Statutes. Interest earned on such investments should be <br />returned to the Division quarterly, except that interest accrued less than $100 within any <br />quarter may be held until the next quarter when the accrued interest totals more than $100. <br />All interest accrued and not paid to the Division, regardless of amount, must be submitted <br />with the Grantee's Final Report at the end of the Grant Period. <br />19. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the <br />grant agreement, Florida Department of State policies and guidance, Local policies, or other <br />applicable law or that has not submitted required reports or satisfied other administrative <br />requirements for other Division of Library and Information Services grants or grants from <br />any other Office of Cultural, Historical, and Information Programs (OCHIP) Division will be <br />in noncompliance status and subject to the OCHIP Grants Compliance Procedure. OCHIP <br />Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and <br />the Division of Library and Information Services. Grant compliance issues must be resolved <br />before a grant award agreement may be executed and before grant payments for any OCHIP <br />grant may be released. <br />State Aid to Libraries Grant Agreement Page 5 of 17 <br />Chapter 113-2.011(2)(a), Florida Adminiskotive Code, Effective 4-2015. <br />
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