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ATTACHMENT I <br /> REIMBURSEMENT CHECKLIST <br /> Use this checklist as a tool for completing reimbursement packages <br /> PLANNING <br /> ❑ 1 Does the amount billed by consultant add up correctly? <br /> ❑ 2 Has all appropriate documentation to denote hours worked been properly <br /> signed? <br /> ❑ 3 Have copies of all planning materials and work product (e.g meeting documents, <br /> copies of plans) been included? (Note - If a meeting was held by sub-recipient or <br /> contractor/consultant of sub-recipient, an agenda and signup sheet with meeting <br /> date must be included) <br /> ❑ 4 Has the invoice from consultant/contractor been included? (Note – grant <br /> agreement must be referenced on the invoice ) <br /> ❑ 5 Has proof of payment been included? <br /> Canceled check <br /> Electronic Funds Transfer(EFT) Confirmation <br /> Credit Card Statement & payment to credit card company for that <br /> statement <br /> ❑ 6 Has Attachment G (found within Agreement with FDEM) been completed for this <br /> contractor/consultant and included in the reimbursement package? <br /> ❑ 7 Has proof of purchase methodology been included (Form 5 Procurement)? <br /> Sole Source (approved by FDEM for purchases exceeding $25,000) -- <br /> State Contract (page showing contract#, price list) <br /> Competitive bid results (e g Quotewire, bid tabulation page) <br /> Consultants/Contractors (Note: this applies to contractors also billed under <br /> Organization) <br /> TRAINING <br /> —i Is this an approved course? <br /> ❑ 2 Is there a course or catalog number? If not, has FDEM approved training? <br /> ❑ 3 Have Sign-In Sheets, Rosters and Agenda been provided? <br /> 44 <br />