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❑ 4 If billing for overtime and/or backfill, has documentation been provided that lists attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee? Have documentation from entity's financial system been provided as proof attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? ❑ 5 Have the names on the sign-in sheets been cross-referenced with the names of the individuals for whom training reimbursement costs are being sought? ❑ 6 Has any expenditures occurred in support of the training such as printing costs, costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment? If so, receipts and proof of payment must be submitted Canceled check Electronic Funds Transfer (EFT) Confirmation Credit Card Statement & payment to credit card company for that statement ❑ 7 Has proof of purchase methodology been included (Form 5 Procurement)? Sole Source (approved by FDEM for purchases exceeding $25,000) State Contract (page showing contract#, price list) Competitive bid results (e g Quotewire, bid tabulation page) EXERCISE F1 Has documentation been provided on the purpose/objectives of the exercise? Situation Manual Exercise Plan ❑ 2 If exercise has been conducted are the following included After-action report Sign-in sheets Agenda Rosters ❑ 3 If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at exercise, hourly rate and total paid to each attendee? Have documentation from entity's financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? 45