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ORGANIZATION <br /> ❑ 1 If billing for overtime and backfill, has a spreadsheet been provided that lists <br /> attendee names, department, # of hours spent at exercise, hourly rate and total <br /> paid to each attendee? <br /> Have documentation from entity's financial system been provided to <br /> prove attendees were paid? <br /> For backfill, has a clear delineation/cross reference been provided <br /> showing who was backfilling who? <br /> FOR ALL REIMBURSEMENTS - THE FINAL CHECK <br /> ❑ 1. Have all relevant forms been completed and included with each request for <br /> reimbursement? <br /> ❑ 2 Have the costs incurred been charged to the appropriate POETE category? <br /> ❑ 3 Does the total on all Forms submitted match? <br /> ❑ 4 Has Reimbursement Form been signed by the Grant Manager and Financial <br /> Officer? <br /> ❑ 5 Has the reimbursement package been entered into sub-sub-recipients <br /> records/spreadsheet? <br /> ❑ 6 Have the quantity and unit cost been notated on Reimbursement Budget <br /> Breakdown? <br /> ❑ 7 If this purchase was made via Sole Source, have you included the approved Sole <br /> Source documentation and justification? <br /> ❑ 8 Do all of your vendors have a current W-9 (Tax Payer Identification) on file? <br /> Please note: FDEM reserves the right to update this checklist throughout the life of the grant to <br /> ensure compliance with applicable federal and state rules and regulations. <br /> 48 <br />