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Originating Department to the County Attorney for approval. A copy of the bid documents <br /> indicating approval by the County Attorney shall be forwarded to the Purchasing Division <br /> for final review. <br /> 2. For Consultant Managed Projects. For projects managed by a consultant, <br /> it is the Originating Department's responsibility to ensure that the Purchasing Division's <br /> standard language is included in the bid documents prepared by the consultant, and that <br /> the bid documents have the approval of the County Attorney's Office. The consultant shall <br /> provide the Purchasing Division with a copy of the specifications and bid documents. A <br /> copy of the bid documents indicating approval by the County Attorney shall be forwarded <br /> to the Purchasing Division for final review. <br /> Public Notice. Bids for a construction or public works project that is projected to <br /> cost more than the threshold amounts set forth in Florida Statute 255.0525(2), currently <br /> $200,000, shall be advertised in accordance with such statute, which generally requires <br /> that (a) solicitations for projects in excess of $200,000 be advertised at least once in a <br /> newspaper of general circulation in Indian River County at least 21 days prior to the bid <br /> opening date, and at least 5 days prior to any scheduled pre-bid conference, and (b) <br /> solicitations for projects in excess of $500,000 be advertised at least once in a newspaper <br /> of general circulation in Indian River County at least 30 days prior to the bid opening date, <br /> and at least 5 days prior to any scheduled pre-bid conference. <br /> B. Recommendation for Award. <br /> 1. For In-House Projects. It is the Purchasing Division's responsibility to review <br /> the Originating Department's recommendation and prepare an agenda item for submission <br /> to the Board. Should the Originating Department prefer to prepare an Agenda Item due to <br /> complexity of the bid, the item shall be routed through the Purchasing Division prior to <br /> submission to the Board. <br /> If a proposed or sample contract is included in the agenda item, the <br /> Originating Department is responsible for routing the proposed contract through the office <br /> of the County Attorney. The written recommendation should only request permission for <br /> the Board Chairman to execute the contract if the proposed or sample contract is included <br /> with the agenda item. A contract must be executed by the other party prior to submission <br /> to the Board Chairman to sign. <br /> If a proposed or sample contract is not included in the agenda item, it shall <br /> be the Originating Department's responsibility at a later date, to prepare an agenda item <br /> requesting execution by the Board Chairman, to route the agenda item for required <br /> approvals, and to present the item at a Board meeting. A contract must be executed by <br /> the other party prior to submission to the Board Chairman to sign. A copy of the agenda <br /> item materials and the executed contract shall be provided to the Purchasing Division for <br /> its records. <br /> 17 <br />