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2. For Consultant-Managed Projects. The Originating Department shall be <br /> responsible for preparation of an agenda item, proper routing for approvals, and <br /> presentation to the Board. A complete copy of the agenda item shall be provided to the <br /> Purchasing Division for its records. The Purchasing Division may prepare the agenda item <br /> at the Originating Department's request, after receipt of a recommendation memo from <br /> the Originating Department. <br /> The Originating Department is responsible for preparation of a proposed or <br /> sample contract and obtaining approval by the office of the County Attorney if it is to be <br /> included in the agenda item. The written recommendation in the agenda item shall <br /> include a request for authorization for the Board Chairman to execute the contract. <br /> If a proposed or sample contract is not included in the agenda item, it shall <br /> be the Originating Department's responsibility at a later date, to prepare an agenda item <br /> requesting execution by the Board Chairman, to route the agenda item for required <br /> approvals, and to present the item at a Board meeting. A contract must be executed by <br /> the other party prior to submission to the Board Chairman to sign. A copy of the agenda <br /> item materials and the executed contract shall be provided to the Purchasing Division for <br /> its records. <br /> C. Notice of Award. Upon Board approval, the Purchasing Division shall send out a <br /> notice of award to the successful bidder and request submittal of any required certificate(s) of <br /> insurance and bond(s). If a proposed or sample contract was included in the agenda item <br /> approved by the Board, the Purchasing Division shall also include two (2) copies of the contract to <br /> be executed by the vendor which shall be returned with the appropriate certificate(s) of insurance <br /> and bond(s). <br /> D. Certificates of Insurance/Bond(s). Upon receipt of certificate(s) of insurance, <br /> bond(s), and contracts executed by the contractor, the Purchasing Division shall submit the <br /> certificate(s) of insurance to the County Risk Manager for approval and the bond(s) to the County <br /> Attorney for approval. After approval of the bond(s), the Purchasing Division or the contractor <br /> shall record the bond(s) in the public records, if appropriate, and send copies of the bond(s), <br /> certificate(s) of insurance and the original executed contracts to the Originating Department. The <br /> Originating Department shall be responsible for proper routing and submission of the contracts for <br /> the Board Chairman's signature. <br /> E. Notice of Award. Public Construction Bond. <br /> 1. Public Construction Bond Required on any Construction Contracts Equal to <br /> or in Excess of$100,000. A public construction bond shall be required on any construction <br /> or public works contract for a project costing $100,000, or more. Such bond shall be <br /> provided by a surety company authorized to do business in the State of Florida. An <br /> alternative form of security may be provided in the form of cash, a money order, a certified <br /> check, a cashier's check, an irrevocable letter of credit, or other form of security permitted <br /> 18 <br />