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RECREATION INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services To: The Honorable Board of County Commissioners Thru: Joseph A. Baird, County Administrator From: Michael C. Zito, Assistant County Administrator /� Date: February 8, 2016 �� Subject: Termination of Lease Agreement for 16t1i Street Ballfields and Preliminary Needs Assessment. DESCRIPTION AND CONDITIONS: At the meeting of February 2, 2016, the Indian River County Board of County Commissioners ("Board") directed Staff to see if the Indian River Sports Complex Inc. (the "Tenant") would be amenable to terminating the 16th Street Sports Complex lease ("Lease"). The Board also directed Staff to return to the Board on February 16, 2016 with a cost estimate for the County to assume operations at the Complex. Earlier this year, the Board also directed Staff to begin the process of conducting a ballfield needs assessment in Indian River County. Attached is a Termination of Lease Agreement, which terminates the Lease on June 1, 2016. During the wind down period between February 16, 2016 and June 1, 2016, the County will resume mowing operations at the Complex. The Tenant will continue all other programming and maintenance operations at the Complex until June 1, 2016. ALTERNATIVES AND ANALYSIS: The majority of youth baseball in Indian River County is organized under the Cal Ripken system. Cal Ripken is the "little league" division of Babe Ruth Baseball, Inc. and a growing alternative to the traditional Little League, Inc. model. The County also offers youth baseball programming and the Gifford community has a long-standing charter with Little League, Inc. The Tenant owns and holds the local Charter for the Cal Ripken League and intends to continue programming operations accordingly during the remainder of and beyond the termination of Lease. The Tenant informed staff that the complex is now primarily utilized for practices only, and that the games played under the Cal Ripken League Charter are played at Michael and Thompson fields owned by the City of Vero Beach and the School Board, respectively. The current Cal Ripken youth baseball season will not be disrupted by the termination of the lease agreement. In order to ensure that the termination does not interfere with the current Cal Ripken season, the County has committed to mow the fields twice a week and mow the common areas once a week. Based upon this contribution from the County, the Tenant has committed to completing the current season. The Tenant will continue to offer practice time free of charge and very few, if any games will be played at the complex. F -\Assistant County Administrator\AGENDA 1TEMS\2016\BCC 02 FEBRUARY 2016\BCC Memo - Termination of 16th Street Ballfield lease agreement- Final.doc 74