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when requested, shall be provided by Grantee to the Department within thirty <br />(30) calendar days of such request. Subcontracts which involve payments <br />for direct salaries shall clearly identify the personnel involved, salary rate per <br />hour, and hours/time spent on the project. All multipliers used (i.e. fringe <br />benefits, overhead, and/or general and administrative rates) shall be <br />supported by audit. If the Department determines that multipliers charged by <br />any subcontractor exceeded the rates supported by audit, the Grantee shall <br />be required to reimburse such funds to the Department within thirty (30) <br />calendar days of written notification. Interest on the excessive charges shall <br />be calculated based on the prevailing rate used by the State Board of <br />Administration. Additionally, independent of the Grantee's contract <br />obligations to the Subcontractor, the Department shall not reimburse any of <br />the following types of charges: cell phone usage, attorney fees, civil or <br />administrative penalties, handling fees, such as set percent overages <br />associated with purchasing supplies or equipment. For fixed price (vendor) <br />subcontracts, the following provisions shall apply: <br />a. The Grantee may award, on a competitive basis, fixed price <br />subcontracts to consultants/contractors in performing the work <br />described in Attachment A. Invoices submitted to the Department for <br />fixed price subcontracted activities shall be supported with a copy of <br />the subcontractor's invoice and a copy of the tabulation form for the <br />competitive procurement process (Invitation to Bid or Request for <br />Proposals) resulting in the fixed price subcontract. <br />b. The Grantee may request approval from the Department to award a <br />fixed price subcontract resulting from procurement methods other than <br />those identified in the paragraph above. In this instance, the Grantee <br />shall request the advance written approval from the Department's <br />Grant Manager of the fixed price negotiated by the Grantee. The <br />letter of request shall be supported by a detailed budget and Scope of <br />Services to be performed by the subcontractor. Upon receipt of the <br />Department Grant Manager's approval of the fixed price amount, the <br />Grantee may proceed in finalizing the fixed price subcontract. <br />c. All subcontracts are subject to the provisions of paragraph 22 and any <br />other appropriate provisions of this Agreement which affect <br />subcontracting activities. <br />E. The Grantee must provide from its accounting system, a list of expenditures <br />charged against this Project Agreement. The listing shall include, at a <br />minimum, a description of the goods or services purchased, date of the <br />transaction, voucher number, amount paid and vendor name. Allowable <br />costs will be determined in accordance with the cost principles applicable to <br />the organization incurring the costs. The Grantee must also adhere to the <br />State of Florida Department of Environmental Protection, Office of <br />Revised 06/14 <br />DEP Project Agreement No. T1435, Page 7 of 18 <br />