Laserfiche WebLink
ATTACHMENT I <br /> REIMBURSEMENT CHECKLIST <br /> Please Note: FDEM reserves the right to update this check list throughout the life of the <br /> grant to ensure compliance with applicable federal and state rules and <br /> regulations. <br /> Equipment <br /> ❑ 1. Have all invoices been included? <br /> ❑ 2. Has an AEL# been identified for each purchase? <br /> ❑ 3. If service/warranty expenses are listed, are they only for the performance period <br /> of the grant? <br /> ❑ 4. Has proof of payment been included? (E.g. canceled check, Electronic Funds <br /> Transfer (EFT) confirmation, or P-Card back up documentation which will include <br /> receipt with vendor, copy of credit card statement showing expense charged, and <br /> payment to credit card company for that statement) <br /> ❑ 5. If EHP form needed — has copy of it and approval from State/DHS been <br /> included? <br /> Planninp <br /> Consultants/Contractors (Note: this applies to contractors also billed under <br /> Or anization <br /> 1. Does the amount billed by consultant add up correctly? <br /> ❑ 2. Has all appropriate documentation to denote hours worked been properly <br /> signed? <br /> ❑ 3. Have copies of all planning materials and work product (e.g. meeting documents, <br /> copies of plans) been included? (If a meeting was held by recipient or <br /> contractor/consultant of recipient, an agenda and signup sheet with meeting date <br /> must be included). <br /> ❑ 4. Has the invoice from consultant/contrator been included? <br /> ❑ 5. Has proof of payment been included? (E.g. canceled check, Electronic Funds <br /> Transfer (EFT) confirmation, or P-Card back up documentation which will include <br /> receipt with vendor, copy of credit card statement showing expense charged, and <br /> payment to credit card Company for that statement). <br /> ❑ 6. Has Attachment H (found within Agreement with FDEM) been completed for this <br /> consultant and included in the reimbursement package? <br /> Training <br /> ❑ 1. Is the course DHS approved? Is there a course or catalog number? If not, has <br /> FDEM approved the non-DHS training? Is supporting documentation included <br /> your reimbursement request? <br /> ❑ 2. Have sign-in sheets, rosters and agenda been provided? <br /> ❑ 3. If billing for overtime and/or backfill, has a spreadsheet been provided that lists <br /> attendee names, department, # of hours spent at training, hourly rate and total <br /> 47 <br />