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2015-012
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Last modified
5/7/2018 12:28:59 PM
Creation date
4/25/2016 11:48:45 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
01/13/2015
Control Number
2015-012
Agenda Item Number
8.H.
Entity Name
Florida Division of Emergency Management
Subject
Federally-Funded Subgrant Ageement
Homeland Security Grant Program
Project Number
15-DS-P4-10-40-01-346
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amount paid to each attendee? Have print outs from entity's financial system <br /> been provided as proof attendees were paid? For backfill, has a clear <br /> delineation/cross reference been provided showing who was backfilling who? <br /> ❑ 4. Have the names on the sign-in sheets been cross-referenced with the names of <br /> the individuals for whom training reimbursement costs are being sought? <br /> ❑ 5. Has any expenditures occurred in support of the training (e.g., printing costs, <br /> costs related to administering the training, planning, scheduling, facilities, <br /> materials and supplies, reproduction of materials, and equipment)? If so, <br /> receipts and proof of payment must be submitted. (E.g. canceled check, <br /> Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation <br /> which will include receipt with vendor, copy of credit card statement showing <br /> expense charged, and payment to credit card Company for that statement). <br /> Exercise <br /> ❑ 1. Has documentation been provided on the purpose/objectives of the exercise? <br /> Such as, SITMAN/EXPLAN. <br /> ❑ 2. If exercise has been conducted - has after-action report been included? Have <br /> sign-in sheets, agenda, rosters been provided? <br /> ❑ 3. If billing for overtime and backfill, has a spreadsheet been provided that lists <br /> attendee names, department, # of hours spent at exercise, hourly rate and total <br /> paid to each attendee? Have print outs from entity's financial system been <br /> provided to prove attendees were paid? For backfill, has a clear delineation/cross <br /> reference been provided showing who was backfilling who? <br /> ❑ 4. Have the names on the sign-in sheets been cross-referenced with the names of <br /> the individuals for whom exercise reimbursement costs are being sought? <br /> ❑ 5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, <br /> etc) in support of the exercise? If so, receipts and proof of payment must be <br /> submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, <br /> or P-Card back up documentation to include receipt with vendor, copy of credit <br /> card statement showing expense charged, and payment to credit card Company <br /> for that statement). <br /> ❑ 6. Has any expenditures occurred on rental of space/locations for exercises <br /> planning and conduct, exercise signs, badges, etc.? If so, receipts and proof of <br /> payment must be submitted. (E.g. canceled check, Electronic Funds Transfer <br /> (EFT) confirmation, or P-Card back up documentation to include receipt with <br /> vendor, copy of credit card statement showing expense charged, and payment to <br /> credit card Company for that statement). <br /> Travel/Conferences <br /> ❑ 1. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll <br /> receipts, hotel receipts, car rental receipts, registration fee receipts and parking <br /> receipts? Are these receipts itemized? Do the dates of the receipts match the <br /> date(s) of travel/conference? Does the hotel receipt have a zero balance? If <br /> 48 <br />
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