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ATTACHMENT J <br />REIMBURSEMENT CHECKLIST <br />Please Note: FDEM reserves the right to update this check list throughout the life of the <br />grant to ensure compliance with applicable federal and state rules and <br />regulations. <br />Equipment <br />1 Have all invoices been included? <br />2. Has an AEL # been identified for each purchase? <br />3 If service/warranty expenses are listed, are they only.for the performance period <br />of the grant? <br />4 Has proof of payment been included? (E g canceled check, Electronic Funds <br />Transfer (EFT) confirmation, or P -Card back up documentation which will include <br />receipt with vendor, copy of credit card statement showing expense charged, and <br />payment to credit card company for that statement) <br />5. If EHP form needed — has copy of it and approval from State/DHS been <br />included? <br />Planning <br />Consultants/Contractors (Note: this applies to contractors also billed under <br />Orc anization) <br />❑ 1 Does the amount billed by consultant add up correctly?. <br />❑ 2 Has all appropriate documentation to denote hours worked been properly <br />signed? <br />❑ 3 Have copies of all planning materials and work product (e g meeting documents, <br />copies of plans) been included? (If a meeting was held by recipient or <br />contractor/consultant of recipient, an agenda and signup sheet with meeting date <br />must be included) <br />❑ 4. Has the invoice from consultant/contrator been included? <br />❑ 5. Has proof of payment been included? (E g canceled check, Electronic Funds <br />Transfer (EFT) confirmation, or P -Card back up documentation which will include <br />receipt with vendor, copy of credit card statement showing expense charged, and <br />payment to credit card Company for that statement) <br />6 Has Attachment H (found within Agreement with FDEM) been completed for this <br />consultant and included in the reimbursement package? <br />Training <br />1 Is the course DHS approved? Is there a course or catalog number? If not, has <br />FDEM approved the non -DHS training? Is supporting documentation included <br />your reimbursement request? <br />2 Have sign -in sheets, rosters and agenda been provided? <br />3 If billing for overtime and/or backfill, has a spreadsheet been provided that lists <br />attendee names, department, # of hours spent at training, hourly rate and total <br />45 <br />