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amount paid to each attendee? Have print outs from entity's financial system <br />been provided as proof attendees were paid? For backfill, has a clear <br />delineation/cross reference been provided showing who was backfilling who? <br />❑ 4. Have the names on the sign -in sheets been cross-referenced with the names of <br />the individuals for whom training reimbursement costs are being sought? <br />❑ 5 Has any expenditures occurred in support of the training (e g., printing costs, <br />costs related to administering the training, planning, scheduling, facilities, <br />materials and supplies, reproduction of materials, and equipment)? If so, <br />receipts and proof of payment must be submitted (E g canceled check, <br />Electronic Funds Transfer (EFT) confirmation, or P -Card back up documentation <br />which will include receipt with vendor, copy of credit card statement showing <br />expense charged, and payment to credit card Company for that statement) <br />Exercise <br />❑ 1 Has documentation been provided on the purpose/objectives of the exercise? <br />Such as, SITMAN/EXPLAN <br />❑ 2. If exercise has been conducted - has after -action report been included? Have <br />sign -in sheets, agenda, rosters been provided? <br />❑ 3 If billing for overtime and backfill, has a spreadsheet been provided that lists <br />attendee names, department, # of hours spent at exercise, hourly rate and total <br />paid to each attendee? Have print outs from entity's financial system been <br />provided to prove attendees were paid? For backfill, has a clear delineation/cross <br />reference been provided showing who was backfilling who? <br />❑ 4 Have the names on the sign -in sheets been cross-referenced with the names of <br />the individuals for whom exercise reimbursement costs are being sought? <br />5. Has any expenditures occurred on supplies (e g , copying paper, gloves, tape, <br />etc) in support of the exercise? If so, receipts and proof of payment must be <br />submitted (E g canceled check, Electronic Funds Transfer (EFT) confirmation, <br />or P -Card back up documentation to include receipt with vendor, copy of credit <br />card statement showing expense charged, and payment to credit card Company <br />for that statement) <br />6 Has any expenditures occurred on rental of space/locations for .exercises <br />planning and conduct, exercise signs, badges, etc ? If so, receipts and proof of <br />payment must be submitted. (E g canceled check, Electronic Funds Transfer <br />(EFT) confirmation, or P -Card back up documentation to include receipt with <br />vendor, copy of credit card statement showing expense charged, and payment to <br />credit card Company for that statement) <br />Travel/Conferences <br />❑ 1 Have all receipts been turned in such as airplane receipts, proof of mileage, toll <br />receipts, hotel receipts, car rental receipts, registration fee receipts and parking <br />receipts? Are these receipts itemized? Do the dates of the receipts match the <br />date(s) of travel/conference? Does the hotel receipt have a zero balance? If <br />46 <br />